Learn how to align paragraph text to left margin, center it between left and right margins, align with the right margin, and apply full justification to display paragraph text that is flush with both the left and right margins.
- [Instructor] Just as we can change the look and feel of a word document by making changes to the formatting of the text in that document, the same can be done by formatting paragraphs. They have their own options that we're going to explore in this chapter, beginning with alignment. And we're gonna do it with our Tech Connect document we've been working with, 0401, if you're catching up. You'll notice as we look at this document our title is on the left side of the page. So are the headings that appear down below, and every other paragraph below that is lined up what we call "flush" down the left hand side.
If we look to the right hand side you can see the ends of those lines of text are not flush with the right hand side, but rather quite jagged. So that's a particular look that we can go with, but there are others as well. Let's start with our title 'Tech Connect'. When we apply alignment to paragraphs, we don't have to select the entire paragraph, we just need to click anywhere inside. Go ahead. Click inside the word 'Connect', for example. And now when we go up to the paragraph group here on the ribbon, with the home tab selected, you'll see there are actually 4 alignment buttons.
And the first one's already selected, or highlighted. This is the left align button. So anytime you need something lined up on the left margin you can click here, or use the keyboard shortcut 'Control L' The next one is centered. Now you can see 'Control E' is the keyboard shortcut for that, but we can click this button with our cursor anywhere in the title, which is a paragraph, clicking it will center the entire thing. Right up to the hard return at the end of 'Connect'. That's the end of the paragraph.
Let's try it with our heading down below, click there. Click center, and lets try it with our second heading, click there and use the keyboard shortcut 'Control E' Sure enough, it too is now centered between the margins. Now as we go down to the next paragraph and click anywhere in that, it has multiple lines, and try centering, you can see that doesn't really work for this type of text, where we have multiple lines in a paragraph. Nor, would the next one, which is, right align. 'Control R' is the keyboard shortcut.
Lines everything up on the right hand margin, and we get that jagged edge down the left. So, it doesn't make sense for multiple line paragraphs, but it did make sense earlier in our memorandum, when we had one line of text, our date, that we wanted lined up on the right side. This next one though, could work for multiple line paragraphs. It's called justify. Some people refer to it as full justification. It's gonna create a nice smooth edge on the left and the right for every full line of text.
Go ahead and give it a click. You can see now flush down the left, flush on the right, except for the last line. And that's because extra spaces are inserted here and there to create that flush right and left side, with the last line of text it wouldn't look right to insert so many spaces. Lets try then the next paragraph. Click anywhere there, and try justify. Sure enough, nice and smooth down the left and the right hand side for that paragraph.
And of course we can apply to multiple paragraphs by simply selecting them first. Click and drag from the paragraph beginning with 'during the Give-a-Thon', and drag all the way down to the very bottom, at the end, right at the period, at the end of that hyperlink. There we go. Now we can go right back to the same button, or use 'Control J' as in justify, to create full justification for all of our paragraph text. Looks good. I think it would look better if we put our title and headings back on the left, so we can click and drag from 'Tech Connect' to the end of 'A Better World'.
And click left align to put them back on the left side. Click in the background to see what that looks like. Clearly, that looks much better. So it really changes the look and feel of our document by simply make some adjustments to the paragraph alignment in our document.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.