In this video, learn how to align paragraph text to left margin, center it between left and right margins, align with the right margin, and apply full justification to display paragraph text that is flush with both the left and right margins.
- [Instructor] You can really change the look and feel of your documents here in Word 2019 by making changes to the paragraph formatting. That's what we're going to cover in this chapter. Beginning with alignment, and we're gonna continue working with our Tech Connect document, Tech Connect0401 if you're catching up. Notice down below, we have a title and we've done some formatting with the text, but now, as we look down the left side, you can see that every single paragraph is what we would call left-justified, or left-aligned.
We see flush edges down the left, and as we go over to the right, the jagged edges. Scroll down, you'll see every one of the paragraphs on this page is formatted the same way. But we can change the alignment for individual paragraphs or groups of paragraphs. Let's start with the title. It's considered its own paragraph because someone hit enter at the end of that line. Click anywhere in the title, and now we'll go up to the ribbon with the Home tab selected. Check out the paragraph group here.
There are some alignment buttons and currently, one of them is already shaded. This is the left align button. Control + L is a keyboard shortcut to left align text. This is already happening with this particular paragraph or title, but the next one over is center. Control + E is the keyboard shortcut, let's give it a click. You can see now that our title, the entire title, is centered. That might look good for the headings down below. Click anywhere inside. You don't have to select the entire paragraph, and hit the Center button.
Let's try it one more time. We'll go down to that second heading. Let's try Control + E this time, does the same thing. Everything's centered now, and now we're moving down to the paragraph text. Well, let's experiment a little bit with some of the alignments with this first real paragraph full of text, we'll click anywhere in there, and let's see what that looks like centered. Doesn't really make sense, but you can see how each line is centered. How about right align? While it doesn't make sense for this type of text, but there will be times when right align does make sense, for example, that memo we created earlier with the date on the right-hand side, aligned with the right margin.
This one, though, might make better sense. It's called Justify, or sometimes called Full Justification, Control + J the keyboard shortcut. It's going to create extra spaces between words on full lines of text, so that we see flush edges on the left and the right. Go ahead and give it a click, and you can see down the left we have that flush edge again. Same thing on the right-hand side. The only line that won't be is the last line in a paragraph. Try it again with the one down below. Click anywhere in the paragraph and choose Justify.
Very cool, and of course, we can make changes to multiple paragraphs, we just have to select them. Let's click and drag from During, up here, in this third full paragraph text, and drag all the way down to the bottom of the last paragraph after that web link. With all of that selected, we'll go up to Justify, give it a click, click in the background to see what that looks like. You can see how it's really changed the look of our document and our page. All right, now let's take the title and the two headings and put them back on the left.
That means we can click and drag from the T in Tech to the D in World at the end, and go up here to Left Align to bring them back. Click in the background, and that looks pretty good. You can really change the look and feel of your document by changing paragraph alignment.
- Explain how to save a new document.
- Distinguish between Cut, Copy, and Paste and describe how to use them.
- Describe how to change font formatting.
- Cite how to adjust line spacing.
- Explain the advantages of columns and how to use them.
- Summarize the purpose of headers and footers, and describe how to use them.
- Describe how to create a numbered list.