Learn how to change a document's page layout by adjusting paper size with preset choices, orientation such as portrait and landscape, and margins, including selecting preset margin options as well a creating your own custom set of margins for a document.
- [Narrator] Just as we can change the appearance of our documents by formatting text and paragraphs, we can also make adjustments to page layout. That's what we're going to explore in this movie with our Tech Connect document. Open up this version Tech Connect 0501, I've added the table we were working on earlier, to the end of this document. As we look at this document, especially with the ruler turned on. And if you're not seeing the ruler, remember it's from the "View" tab, here's the "Ruler" checkbox. You'll notice certain things like narrow margins on the left and right, as well as the top and bottom as we scroll down. That creates more space to work with on our page.
You'll also see things like, as we scroll down the overall length of our page is 11 inches, 8 1/2 across the top, that means that we're working with letter-sized paper, in portrait orientation. These are all things that can be adjusted. Typically though, you want to make those adjustments before you start adding content. That way, you'll have less clean-up after the fact. Let me show you what I'm talking about. Let's go up to "File," and we'll go down to with the "Home" tab selected, "Blank Document." Here you can see I'm zoomed out to 60%, you can do the same I'm actually going to zoom out even further so I can see the entire page. It wouldn't be ideal for working with content, but it gives us a good look at our layout.
8 1/2 by 11. Cursor's flashing, looks like one inch in and one inch down. Default margins. It's portrait orientation. All things we can adjust by going to the "Layout" tab. Let's start with "Size." Click there, you'll see some pre-sets, like legal 8 1/2 by 14, great for legal documents, much longer. Let's go back to "Size", maybe you use some of these European options like a four Or envelopes, cards, etc.
If you don't see what you're looking for, you can always create your own custom paper size by choosing "More Paper Sizes" and changing the widths and the heights, and applying it to the whole document. Or, from your cursor forward. I'll click cancel. The other thing you can do is change up the orientation. Let's say you want to create a certificate or a small poster. You may want to turn this on it's side known as "Landscape" orientation. Well, that's the only other option, "Portrait" currently selected. Choosing "Landscape" does exactly that, turns it on its side, and you're ready to start adding content.
And the margins can be adjusted, there are some pre-sets as well, normal is one inch all the way around. But you might want more room to work with on your page. Choosing narrow changes everything to a half inch all the way around. And you have to consider your printer, as well. Not all printers print right to the edge, so if you go to "Print," you may see errors popping up if you go too narrow with your margins. Let's go back to "Margins," you can see some other ones like "Moderate" "Wide" "Mirrored" for those documents that might end up bound down the center. Pamphlets, booklets.
Even the old Office 2003 default, and you can create your own custom margins, by selecting that choosing a top, bottom, left and right margin, and again choosing if you want to apply it to your entire document or from your cursor on, from this point forward. So by doing it before you start adding content, you know exactly where things are going to go. Let's close this up, by clicking "File" and then "Close" No need to save it, we'll click "Don't Save" We're back to our Tech Connect document, which works out nicely, as we scroll down you can see next page starts with a nice heading, we have a couple of columns.
There's the table that was copied and pasted, we also updated it for you. So, right now things look pretty good. But what if we wanted to change our margins after the fact? We do the exact same thing, we can go to "Layout" go to "Margins" and choose one of the pre-sets. For example, "Normal" You can see that things get squished in and pushed down and now as we scroll down, things might not look as neat and tidy as they did, and we have some fixing up to do. The breaks are not linked up nicely we still see columns, an extra page actually, because things no longer fit properly.
Which is why I like to do all of those layout options before I start adding content. Click the "Undo" button up here in the "Quick Access" toolbar, or use the keyboard shortcut Ctrl Z to undo that margin change, so we're back where we started with a document that looks nice using the current layout options.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.