In this video, learn how to change a document's page layout by adjusting paper size with preset choices, orientation such as portrait and landscape, and margins, including selecting preset margin options as well a creating your own custom set of margins for a document.
- Well just as we can apply formatting to text and paragraphs in a word document, we can also use page formatting to make changes to the look and feel of our document. That's going to be our focus in this chapter, beginning with some of the layout options we have at our disposal. We'll continue working with our Tech Connect Document 0501, if you're catching up. But just before we do, some of the page layout options you might select will typically be done before you start creating your document that can be applied after.
We'll do that in a moment with this document, but let's start with a new fresh document first. Go up to file, down to new, click there, and choose blank document. This is going to create a blank document using the default settings. Right now, you can see my zoom level is set to 60, I'm looking at an 8 1/2" X 11" sheet of paper here, that's the default, and the orientation is longer vertically than it is across, known as portrait orientation, all of which can be adjusted.
And, let's start with the layout tab up here on the ribbon. Clicking there gives us access to the page setup group on the ribbon, and we're gonna begin with size, the paper size. We can change the size of our paper, you can buy paper, for example: legal, some of the European like A4, etc. Click this drop down to see a list of presets you can choose from. The one that's currently selected, at the top, is our default, letter 8 1/2" X 11".
If we wanted to use legal, we simply click it here and we just changed our page to legal. You can see now, we scroll all the way down on the ruler and for a total of 14 inches. Let's go back to size and look at some of the other presets. A5, A4, there's B5. You can see, some are better for cards and envelopes. Lots of different options to choose from. If you don't see something you want, you can always go to more paper sizes, opens up the page setup dialogue with paper selected here where we can choose from those presets, or go down here into the width and height fields and create a custom paper size.
Let's click cancel. Let's go back to the size drop down and switch back to letter. But, perhaps you want to create a certificate, or a small poster, it might look better if it was turned on its side, so it's wider across and not so long going down the sides. In that case, we can change the orientation. Let's go to that drop down. There's only two options. Portrait is selected. When we choose landscape, we'll be flipping it on its side. Now you can see the ruler across the top has room for 11 inches, eight and a half going down the left and right sides.
Cursor's still flashing though. One inch down and one inch in from the left, those are the default margins, which can also be changed. Let's go to the margins drop down. You can see normal is one inch all the way around. If you want more room on your page, you can go with narrow, just give it a click, you can see how the cursor jumps up and over to the left to create more space for content. Go back to margins, and look at some of the other presets. We have one inch top and bottom margins, 0.75 on the left and right.
There's something called wide, look at those top and bottoms and left and rights. Something called mirrored, excellent idea if you're gonna be creating something that might be bound down the center, such as a booklet, for example, where you want more room on the right on your odd pages and on the left with your even pages. And there's also custom margins, where you can create your own set of margins. Maybe I want one at the top, just select what's there and write over it a one, or use the up and down arrows to make changes, such as the bottom here, we'll bump it up to one, and leave the left and right at a half inch.
When we click okay, we now have custom margins. When we go back to margins now, you'll notice that the last custom setting appears at the top so you can go back to it whenever you need it, such as for other pages or document's you're working on. Alright, so that's when we're getting started with a new document. Let's close this up now. We'll click file, then close, and no need to save this, click don't save. It'll take us back to our Tech Connect Document, and of course, this has it's own set of layout options already selected, that can be changed if we want.
For example, here, if we click in the very first paragraph, Tech Connect and go up to layout, and go to margins, we can apply that custom setting, if we wanted to, that we just used, so we have top and bottom at one inch and just half an inch on the left and right. Clicking it, you can see, pushed things down, there's suddenly less room at the bottom of the page as well. That's going to affect the layout of the actual content, you can see it doesn't fit on one page anymore, or gone down to the next page, so the breaks might need to be edited.
That's why I like to work with those settings before I start adding content to my pages, it means a little less work down the road. So let's click undo to go back to our original margin settings and our document looks good. But it is important to know that all of those page layout options we just explored can be applied to existing documents just as easy as it can to a brand new document you're creating here in Word 2019.
- Opening, closing, and reading documents
- Finding and replacing text
- Changing font formatting and text case
- Formatting text with styles
- Working with paragraph text
- Creating bulleted and numbered lists
- Illustrating your documents with shapes and images
- Setting proofing and autocorrect options
- Sharing and collaborating with others