Learn the basics of fonts and explore how to change the font and font attributes for selected text relevant to the document type, which includes changing the font face, the font size, and the font color.
- [Instructor] Getting content into your Word document is only the first step. If you want people to actually read your documents they need to be visually interesting, and pleasing to the eye. So, in this chapter we're going to look at text formatting options you have built into Word here in Office 365. And we're going to do it with this version of our Tech Connect document 0301. Close up any other versions you might have open, and go to the Chapter Three folder of your Exercise Files to get a hold of this one. By clicking anywhere in the document, and going up to the ribbon with the Home tab selected, check out the Font group here.
You can instantly see what Font face is being used, Times New Roman, the Font Size that's being used, 11 points, that's how we measure our text size, and you can also see if there are any attributes that have been applied. Doesn't look like anything is highlighted, or selected here yet. So the first thing we're going to do is change the font face and size that's being used throughout this entire document. Let's zoom in a little bit to really get a good look at these changes as they happen.
Down in the bottom right hand corner is a zoom slider. And you can see, currently, I'm looking at 100%. This is the actual size, the way it's going to look when it prints. But there's a slider button that we can move left to right if we move it to the right you can see we're zooming in. You can also use the minus sign to bump it down with each click, or the plus sign to zoom in at 10% increments. Let's go down to 120. Gives us a better look. Alright, now we need to select everything.
The fastest way to select everything, or all the content is to use the keyboard shortcut control A. Control A as in all. You'll notice now everything is selected. That means any changes we make will affect the entire document, which is currently one page. So I'll go up here to the Font group and click the dropdown next to the current font being used, Times New Roman, and you'll see an alphabetical listing of fonts. Your list may look different from mine, all depends on your computer and your installation.
But you can see the alphabetical list is quite extensive. Here's the cool thing, if we hover over any of these, we'll get a real-time preview in the background. You can see some of these would not work for our particular document, others will work better. So as we scroll down, I'm gonna go to this one here, Calibri. You can see hovering over that in the background, that looks nice. It's actually clean, it's easy to read, let's give it a click to switch to that font, and now that's what appears up here in the Font face dropdown.
We can also change the size while everything's still selected, it's currently at 11 points. Click that dropdown you'll see different increments, eight, nine, 10, 11, 12, and it jumps up to 14. Again, as we hover over these, we see a real-time preview in the background. I'm thinking maybe we should go down. Let's go down to nine and click there. And you can see the entire document has changed. It doesn't take up quite as much room on the page anymore. It's using a smaller font. That appears here in the Size dropdown.
And we can also use these two buttons to bump the size up or down using those same increments we see on this little dropdown. So, if we hit the Font Size up, or increase Font Size button, it goes up to 10, again 11, click again, 12. The next one should be 14 and sure enough it is. Now bump it back down till you get to 10. I think that's the size we want. Click in the background to deselect to see the end result better.
So that looks pretty good, but that's just one change we made to all of our text. We change it to a different font face and size. Now we can make changes to individual pieces of content like our title. Let's go over here into the left hand margin. We know when we click once we're gonna select the entire line. We can go back to the Font group, but you'll also notice this little formatting toolbar that opens up and follows us around, showing the current font size. Well, let's keep the same font face, but let's change the size now, let's bump it up.
As we bump it up each increment, you can see it's gonna take awhile to get to what we want. Click the dropdown to go directly to it. Let's say we wanted 60 points. Well, when we go down to 48, the next one's 72. So if we click 48, and realize really what we want is 60, well, you can actually go inside this field to get what's there, and type in a value if you wanna customize it. Same thing up here in the Font group on the ribbon. So, let's go up here where it says 48. Click in there to select it, you may need to drag over the contents and type right over it six zero and press enter.
Bumps it up to 60 even though it's not an option on the dropdown. Click in the background to see what that looks like. Coming along. Let's go back to the left margin now, and click once to select it again. Another thing we might wanna do is change the font color. And some of the other attributes like bold, italics, and underline. We can do it again from our pop-up formatting toolbar, or we can go up here to the Font group. You can see there's bold, control B is your keyboard shortcut, italics, control I, we don't see a real-time preview for these attributes.
But, if we go over here to the text, or Font Color, and click the dropdown, as we hover over different colors, we will see a real-time preview of what that would look like. And see there's a bunch of Theme Colors. Every document comes with a Theme, which is made up of different fonts, and color schemes that are all grouped together in a single theme. We're using the default theme so we see Theme Colors, Standard Colors, which you can hover over as well, and you can even get access to more colors, even gradients, but we'll leave that for another time.
Right now, we're gonna go to the fourth column, it's black up there near the top, pretty black anyway. Go to the second last one down here, which is Blue-Gray, Text 2, Lighter 25% and click. Now you can see when we deselect in the background that that's really starting to take shape, it's looking much different than wen-th what we started. So those are just some of the different font attributes that can be applied to either an entire document, or parts thereof.
We can also apply multiple formatting attributes all at once using Styles, something we'll talk about next.
- Name the keyboard shortcut for the “Tell Me” assistant.
- Recall the keyboard shortcuts for copy and paste.
- Identify the tab containing the font menu.
- Recognize the tab that is used to change line spacing for an entire document.
- Apply the appropriate steps to create a bulleted list.
- Review bullet and numbering options to create a numbered list.
- Determine the proper way to adjust the positions of cell contents within a table.