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Best practices for managing files in a mixed environment

Best practices for managing files in a mixed environment: Migrating from Word 2003 to Word 2007
Best practices for managing files in a mixed environment: Migrating from Word 2003 to Word 2007

Join for an in-depth discussion in this video Best practices for managing files in a mixed environment, part of Migrating from Word 2003 to Word 2007.

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1h 3m
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Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?

A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document.  If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.

Then, in a blank document,

  1. Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
  2. Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.).  Any formatting you do not specify at this time will default to the formatting used in the current document.  For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
  3. Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery.  Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it.  Each time you insert it from the gallery, the formatting you applied will be inserted with it.

Skills covered in this course
Business Word Processing Word

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