Learn to applying and editing character attributes and styles, and how to clear all formatting from selected text. Author Jen McBee demonstrates how to use the Format Painter to quickly copy and paste formatting within a document, a challenge you will lik
- [Instructor] During your Word 2010 MOS exam, being able to quickly remove and apply formatting to your document will help you complete formatting questions in less time, thus giving you more time, if needed, on the more difficult questions. In this video, we'll learn the easiest method for clearing the existing formatting from text. We'll use the Format Painter to copy and apply formatting from other areas of the document. We'll apply styles to text, and we'll learn how to modify styles.
I have the 03_01 exercise file open, so if you're ready, let's apply some formatting. First, let's learn how to quickly clear the formatting from text. Our heading at the top, Things to Do in California, has a little bit too much going on, so I'm going to select it. On my Home tab I'll go to the Font group. See this little eraser here? This is how you can quickly clear formatting from text. This is really helpful if you insert information from another document, and it brings the formatting over with it.
If you want to just strip everything away so that you can start fresh with the formatting, that's the easiest way to do it. Next, let's look at how easy it is to apply styles to our text in our document. By clicking three times, I can select our heading, and then come up into our Styles group on the Home tab and let's apply a Heading 1 style. For Highway One which is our first subheading, once again, I'm gonna click three times to select all of the text, and apply the Heading 2 style.
It's looking better already. Now, let me show you how easy it is to apply the formatting from Highway One down to the subheading Santa Monica Malibu. I'll click anywhere in Highway One, which has the formatting I want to copy, and then click once on the Format Painter. I'll then click and drag over the text that I want to apply that same formatting to, and that quickly, the formatting has been carried across. Now, if I go through those steps again, here's the formatting I want to copy to Oxnard and San Luis, I'll double-click on the Format Painter this time, and by double-clicking, it will actually stay toggled on until I go back up to that Format Painter icon and turn it off.
So see how it allows me to go through the document and apply it to several subheadings at the same time. Pretty cool isn't it? Now I'll go back up and I'll turn that Format Painter off. So the formatting that I applied for Heading 2, it's kind of plain. Let's go in and change the text so that it's not just a black text. Let's change it to a blue text. Now instead of going through each of the subheadings and selecting them, and changing the text, because we applied the Heading 2 style to all of them, we can simply modify this Heading 2 style by right-clicking on the style, going to Modify, and changing it right here.
Here's our Font Color. Let's make it a pretty blue. Currently it's bolded. Why don't we italicize it also? We could even underline it. Looks pretty awesome already. Look at the preview that we're getting. Let's go ahead and click OK. So, all of the text that had that Heading 2 style applied to it was changed all at the same time. This is the best benefit to using the styles that are built into Microsoft Word. Go ahead and just use the built-in ones and now you know how you can go in and modify them so that they fit your document look and feel a little better.
One more thing I want to mention about styles is when we get to the video about creating a table of contents, those table of contents are built around the styles that you use in the document, so applying Heading 1, Heading 2, Heading 3, et cetera, when you apply those styles to your documents, that is what Word uses to create that table of contents, so that's another great reason to always use your styles. We've learned how to quickly remove and apply formatting to text in our document, as well as how to use the built-in styles and then modify the style if we need to.
Modifying styles is a skill that you may encounter on the Word 2010 MOS exam, so please make sure that you're familiar with the styles, what they're named, and how you can go in and modify them, and you'll do just fine on the Word 2010 MOS exam,
Explore the Microsoft certification program and then walk through all the exam objectives in detail. Learn about sharing and maintaining documents, formatting content, applying page layout and reusable content, including illustrations and graphics, proofreading documents, applying references and hyperlinks, and performing mail merge operations. Get hands-on experience with free downloadable practice files and take the challenges to test your skills. The course wraps with a full-length, 50-minute practice exam.
- Preparing for the exam
- Creating new Word documents
- Protecting and sharing documents
- Formatting content using font and paragraph attributes
- Creating tables and custom bullet characters
- Inserting breaks, headers and footers, and watermarks
- Adding and formatting illustrations, graphics, and SmartArt
- Creating Quick Parts from existing objects
- Proofreading documents and configuring AutoCorrect
- Applying endnotes, footnotes, and hyperlinks
- Setting up and executing a mail merge
- Taking a full-length practice exam