In this video, learn how to access document formatting and page setup options in Word Online and understand the limitations as compared to the desktop version.
- [Instructor] Well, it's time to go through some of the document basics here in Word Online. And we're going to begin with formatting. Specifically, document formatting or page layout. Here in Word Online, you can see, looking at the tabs across the top of the ribbon, we don't see a design tab and a layout tab. Instead, what we see is Page Layout. Go ahead and click that with whatever document you're using. You can see I've added some additional content to our existing document we started in the previous chapter: our Landon Hotel Brochure.
You can do the same, or work with one of your own files. When we go to Page Layout, you can see there's not a lot showing up here. We do have some Page Setup options for Margins or Orientation and the Size of our document. We also have Indents and Spacing. What you're not seeing here is a lot of the design options such as themes and there are a number of themes to choose from including color schemes, and font schemes, et cetera; none of that exists here in Word Online. You would have to Edit in Word to get access to those and bring it back here to work with the basics: Margins, orientation, size.
And then we get into Indents and Spacing under Paragraph formatting. Now, you can access additional options by going to the arrow in the bottom-right corner. Here, for the Paragraph section of the ribbon, clicking this will open up the Paragraph dialog where you do see some options for their Spacing, some additional Line spacing options you don't see on the ribbon, as well as over here on the left, you can see Alignment and Indentation. You can also see a couple of extra fields here for Special and By.
So when you choose Special indentation, like Hanging or First line indents, you get to choose the measurements down below. But we'll click Cancel here for this particular document. Instead we might want to flip this on its side, so we can change things like orientation. Going here to switch to Landscape. The size of our paper, by default, we're working with 8 1/2 by 11. When we turn it on its side here, it's 11 by 8 1/2. Click the dropdown, you can see the other options that exist. Not as many as you'd find in Microsoft Word.
Now you can go to customize a page size and define your own if you needed to. We're going to stick with Letter. And the margins can be adjusted. From here, you'll see some presets, as well as the opportunity to customize your margins down here at the bottom. I'm just going to go with the Narrow option, so we get as close to the border as possible. You can see that looks much different. So those are some basic page layout options. We're missing the design options with themes, color schemes, font schemes, et cetera, but we do see our layout tab turned into the Page Layout tab here in Word Online with some limited options for our page and paragraph setup.
- Create and save new documents.
- Apply document formatting.
- Use existing styles.
- Add and format headers and footers.
- Explore how to save and share documents to collaborate and co-edit.