In this video, learn how and why to adjust the spacing between lines in a paragraph text, both for individual paragraphs as well as for an entire document, and how to adjust the spacing between paragraphs.
- [Instructor] An easy way to affect the look and feel of your document as well as its readability is to adjust Paragraph and Line Spacing. That's what we're going to explore in this movie as we continue working with our Tech Connect document, 0402 if you're catching up. The spacing we'd see in between paragraphs can be adjusted as well as the spacing between lines within a paragraph, and there's a couple of different ways to do it. If you're going to be creating a new document from scratch, you might wanna set up the spacing ahead of time.
You can also change the spacing for an entire document and then begin to work with individual paragraphs, adjusting the spacing in those if you so choose. Let's start with our entire document. Right now, as we look at the document we're working with, we see, for example, after the title Tech Connect, looks like a blank line. Typically, in the old days, someone would press Enter and then press Enter again to create that extra line, but if you try to go down to this line by clicking, you can't actually get to that blank line.
Try the cursor keys on your keyboard. Hit the down arrow and it actually goes down to the next heading. So, this space is actually entered automatically at the end of a paragraph, the extra line is part of the paragraph and line spacing default, also known as a soft return because it's the software that created it for you. Hit the down arrow again and you can see, we go down to the next heading, and then down to the next paragraph. So, those extra blank lines are inserted for us. We can adjust that as well as the space we see in between the lines in a paragraph, and as I mentioned, there's a couple of different ways to do this.
If we wanna change the entire document, we can start there by going up to the Design tab. Click there on the ribbon, and then way over here to the right, you'll see Paragraph Spacing. Click that drop-down and you'll see some options like Default, that's the default look. Down below, as you hover over No Paragraph Space, you can see how everything gets squished together. There's no spacing in between the paragraphs, the line spacing's set to one, or single spacing. So, we actually see that pop up. Zero points before, zero after, line spacing, one.
Let's go down to the next one, Compact. You can see it's similar, there's no extra line before a paragraph, but there's four points of space after each paragraph, and the line spacing still at one, or single-spaced. Go down to Tight, that changes. Zero before, six points after, and the line spacing at 1.15. Looks very similar to what we had in the very beginning. Go down to Open. This one is actually zero points before each paragraph, 10 points added after each paragraph, with a 10-point font, that's the equivalent of a single line, and the line spacing spread out a little bit at 1.15, and that is actually what we were working with from the very beginning, before we start exploring and changing this.
Down to Relaxed, you can see, very similar, six points after, line spacing is 1.5. And then there's Double down below, really spreads things out. In fact, it might get a little bit more difficult to read. Look at the space between Tech Connect, the title up here, and then the next heading. We can also create custom paragraph spacing. So, if you're going to change the entire document, I recommend doing this first and then go to the individual paragraphs if you wanna make adjustments after the fact because any adjustments we make to a paragraph on its own will override what's selected here.
So, let's try, for example, Open, we'll give it a click. Now, from here, we can go down to the paragraphs and make changes. For example, if we go down to this first full paragraph of text, beginning with Visitors at our Red30 Tech campus, click anywhere there and now let's go back to the Home tab on the ribbon. There's also Paragraph Spacing here, and when you hover over this button, which is a drop-down, it tells you, you can choose how much space appears between lines of text in your paragraphs.
And if you want to apply the same spacing to the whole document to use where we just came from, the Paragraph Spacing options on the Design tab. So, what we do next will only affect the paragraph where our cursor's flashing. So, click the drop-down, you can see it's set to that 1.15. You can hover over the 1.0 for single spacing. There's 1.5, notice it doesn't affect the space between the paragraphs, just the lines within the paragraph. There's 2.5, three, et cetera. And this may come in handy for different paragraphs that you want to stand out and look different from the rest.
You can also use this drop-down to add space before the paragraph or remove space after the paragraph. You can see what happens when we remove the space. Just hovering over shows no blank line between the first and second paragraphs of text. So, if we wanted this one to be 1.5, we can click there. It only affects that paragraph. If we want to set it back to 1.15, we can click the drop-down and choose that. What if we wanted it at 1.2? Well, in that case, we have to click the drop-down, go to Line Spacing Options, and it's from here where you can see the current spacing settings, zero points before, 10 points after.
You can see the line spacing is at Multiple right now, we're using different line spacing throughout different paragraphs, and 1.15, but we could change it to 1.2 if we wanted to and click OK. Just spreads it out ever so slightly. You may have seen it adjust. And of course, we can always go back, click the drop-down to go back to 1.15. So, you can really affect the overall look and feel of your document as well as its readability by making adjustments to Paragraph and Line Spacing.
- Opening, closing, and reading documents
- Finding and replacing text
- Changing font formatting and text case
- Formatting text with styles
- Working with paragraph text
- Creating bulleted and numbered lists
- Illustrating your documents with shapes and images
- Setting proofing and autocorrect options
- Sharing and collaborating with others