Join Chris Grover for an in-depth discussion in this video Adding page and column breaks, part of Learning Word 2010.
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Usually you don't want to leave one word or one line stranded at the top or the bottom of a page or a column. Also you usually want to make sure that your headings appear directly over a few lines of text. You don't want them stranded on a page either. You can control these options using Page Breaks and Column Breaks. This lesson shows you how. The probably the easiest way to apply a page break in your text when you're typing along is to use the shortcut key. So for example, if we want this line to appear at the top of this page, we would press Ctrl+Enter. And that inserts a page break in here and forces it so that this line always appears at the top of a page.
And that's great when you're working along and often it works just fine. I'm going to copy this text Copy and then we'll Paste it in again. And this is what happens sometimes when you've inserted manual page breaks in your document. You've got a whole bunch of extra space here that you didn't know was going to appear until you started making changes and adding some text in there. So the problem is, you want to be able to see where those page breaks are, because that explain what's going on with your document.
And like a lot of commands, you can see where page breaks are by using this Show Hide control. You click on that. And you can see there's a page break inside of your document. You can also see the paragraph marks. So if we wanted to bring this text back together again, we would want to delete the page break. And you can do that simply with your Backspace key if you're in front of the page break. You can just delete it and it brings that other text back up. And that's the way that you can delete a page break. Now there's another feature called Column Break that you use with columns. So let's go to page layout and we'll turn this document to two columns. So now we've got two columns of text, and suppose we wanted this paragraph to begin at the top of this column.
The thing to do there would be to insert a column break, and you can do that with the shortcut key as well. You hold the Ctrl key and the Shift key down and you press Enter. That bumps the text that was down here up to the top of the next column. And because we are showing our hidden characters, you can see that the column break is in there. And if you wanted to delete it, you can delete it just like a regular character. So with my cursor on this side of it, if I press the delete key it, it deletes the column break and brings it back up. Now you're not dependent on short cut keys to insert your page breaks, but if you're typing along, that might be the easiest way to do it. You can also insert page breaks with this page layout group here. You could see there's a breaks menu over here.
You can tell it's a menu by the little triangle button. You click on that, you see Page Break and Column Break. If you click on those options, that will insert a page break or a column break just as if you did it with the shortcut key. Now, there are some things that you can do to fine tune the way text breaks in your document. And those are usually related to paragraphs, so they're located in the page layout paragraph group over here. If you click this Expand button down in the lower right corner for paragraphs.
You'll see a dialog box. It has two tabs, the second one relates to page breaks. Now, when you first start Word, it automatically turns on widow and orphan control. So it is automatically keeping single lines of a paragraph from being stranded at the bottom or the top of a page. If you don't like that behavior, you can turn this off and you can use manual page breaks. Keep With Next is something that you'd use with the heading. So, let's go look at our heading. And you might want to use it with this heading, for example. So, I'm going to go back in here, we'll turn on Keep With Next, and click OK. And you can see that there's a little square there indicating that this paragraph has some special formatting to it and this heading here will always be attached to this paragraph here.
If this paragraph bumps over to the next column or the next page for some reason, this paragraph will go along with it. So that's the Keep With Next. Keep Lines Together, if you don't want to break a paragraph over a page break or a column break, you would use Keep Lines Together. And if you have something like a major heading, you might want to always start on a fresh page. And in that case you can use this Page Break Before and that will, every time you use that heading, it will always start on a brand new page. So this lesson shows how to add page and column breaks. It also showed that you can use hidden characters to view page and column breaks.
Which is handy when you're trying to figure out what goes on with your document. You also learn how to access the dialog box that controls automatic page breaks in your document.
- Exploring the Ribbon
- Creating a document from a template
- Saving different file formats
- Editing text with Cut, Copy, and Paste
- Adding tab stops to the ruler
- Finding and replacing text
- Working with header and footer text
- Using Word styles
- Creating bulleted and numbered lists
- Adding a table of contents or index
- Restricting editing
- Printing documents, envelopes, and labels