In this video, learn how to enctrypt a document you are sharing with others by adding password protection, so others will need to know your password to open and edit your file.
- [Instructor] Whenever you share documents with others, whether it be via email as an attachment or in the cloud using OneDrive, SharePoint, etc., security can always be a concern. Are others going to be able to intercept your file and get access to it? If it's important that only the people you're sharing with have access to your file, you might consider encrypting it with password protection. That's what we're going to explore in this movie with our Tech Connect09 document. Now, you can apply password protection to a file before you share it or after you share it, for example, storing it online using OneDrive or SharePoint.
If you do change the document to include a password you'll need to inform people you've shared the document with that it is password protected and give the people who need to have the password the password. In this case, we're back to our document stored on our computer, Tech Connect09. We're going to encrypt it with a password before we share it. That means going up to File. With Info selected, you'll see a Protect Document button showing up right there, go ahead and give it a click.
Two down on this list is Encrypt with Password. Give that a click and you'll be prompted for the password you want to use. You'll type that in and won't be able to see what you're typing, so when you click OK, you'll be prompted to re-enter it exactly the same way you did the first time. If you do, and click OK, it's going to show up now as a document that is protected by a password, which is required to open the document. If we go back, click File and close this, and save our changes, because we have changed the file, even though nothing in the document's changed, we have added a password.
Next time we go to open it, clicking File and Open and selecting that file, we'll be prompted for the password before we can get in. We type that in. If you type it incorrectly, the file won't open. If you've typed it correctly and click OK and it opens, you'll be able to work on the document. Now, at any time, you can share this and people will need that password to get in. At any time you can take that encryption away. Go back to File > Protect Document, choose Encrypt with Password, you'll see the dots representing your password, just select them, backspace or delete and click OK.
Now when you go back and save your changes a password will no longer be required to open up the file. We can click File > Close, and reopen it without a password. That's all there is to protecting your documents with passwords, very important if you intend on sharing them online.
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