Join Gini von Courter for an in-depth discussion in this video Add a header, footer, or page number, part of Creating Reports in Word 2016.
- [Instructor] I've opened a document named Headers so that I can show you how we can add headers, footers, or simply page numbering to our report. All of these items are found on the Insert tab of the ribbon in the Header & Footer section. Header, Footer, Page Number. First, we don't have to be anywhere particular to add a header, footer, or page number, because they are building blocks that know where they go. If I would like to have page numbers at the bottom of the page, I can choose Page Number, Bottom of Page, and this opens a gallery of page numbers that are available for me.
Scroll 'til I find a page number I would like. For example, I tend to use Page X of Y, page one of seven, one of eight, and so on, a lot. Then I can choose left justified, centered, or right justified, and because I have chosen Page Number, Bottom of Page, it will, essentially, go in my footer. Let's do that. Notice, automatically, I'm thrown into a header and footer editor.
I have a new tab open for Design. The text in my document is still available, I can still see it, but I'm not able to select and edit because I'm editing the header and footer. And, as I scroll, I have pages one, two, three, and four. Now, I have a first page header and notice that it's checked to say Different First Page. There is no footer on the bottom of the first page, but there is, then, a footer beginning on the next page, page one of four, and so on.
If I choose, I can hide the document text, and simply focus on my headers and footers. I can also say, no, actually, I don't want a different first page. I would like my first page to be numbered one. Now, in this case, notice that it's an interesting thing, it says that it's numbering my first page as zero. That might be useful in a minute and I could leave that here but if I wish to change that, I have the ability to right click and to format my page numbers and say, actually, I want to start numbering with page one.
Notice, now, page one of four, two of four, three of four, and four of four. Headers appear at the top of the page and footers, at the bottom. I can assign page numbering as part of a header or part of a footer. Let me remove my page number. Several different ways I can do that. One is simply to select my page number in the footer and delete it out of any of the footers and it will be deleted out of all of them.
I'm going to close the header and footers if we were coming in here again for the first time. Let's choose Insert and I'm going to insert a footer. I have some custom footers at the top of the page, including one called Dots, for example, that's used by my company, KinetEco. Then I have many different choices. Here, for example, is one that's a dark bar, and if I point to it, I get some help. It says this is a shaded footer with the document title and the author name.
Interesting set of choices. Here, I have a footer that is a simple footer with the document title and the author name. Semaphore is a footer that's a center-aligned page number with the total number of pages. Page X of Y. These have names, these have families. Whisp, Motion, Filigree, and so on. If I choose one, for example, if I were to choose Austin, I have page border and a simple footer. Let me apply that. I think you'll like how it looks.
We have a nice border all the way around the page. The color comes from our theme. It says PG 2. If I wanted this to say Page instead of PG, I could simply type the word Page, and that will appear. Perhaps I don't want to have a page number on my first page. Remember, I can have a different first page. And if I do that, then I have a first page header, a first page footer, and it automatically removes those elements so that my page numbering starts on the second page.
If I wanted to add a header, I can do that right from here. If I choose the same header, Austin, for example, it says I will have a header with a simple page border. This is the corresponding header that goes with this footer and, if I choose it, it has Trends in Green, and that's almost right, Technology. And that appears, again, at the top of each page, except for the first page, because I have a first page header or footer.
Let's close this and see how it looks, see if we like the overall look and feel. Notice that this is a little lighter where it has my Trends, it has my page number. That's not bad. That might be exactly the choice that I want to make, or it might not be. It's easy enough to choose different headers and footers. I can return and say, no, I'd rather choose a different footer, and the footer that I'm going to choose is my KinetEco footer that I use all the time. It has KinetEco, it has my page number, three of four, and I'd like to put in the date when this is going to be published, which is going to be the 10th of June, 2017.
That will appear on each page. That works well for us. Remember, though, that I still have a header, Trends in Green Technology. If I don't want that header, and I don't, I can simply remove it. So, I have a footer on each page, a three-part footer, no header. One more thought, if I like this and would like to use it over and over again, I can select it, I can go to Footer, and I can save this selection to my Footer Gallery.
I'm going to save this as a three-part footer with company page date. This will be saved in my building blocks and I'm going to say whenever I insert this, I want it in its own paragraph. Okay, now the next time I go to use this footer, I don't need to create it, because I have saved this footer in my list of General footers at the bottom of my Footer Gallery. Whenever we use building blocks like headers or footers, we have the ability to save them.
I'm happy with how this looks. I'm going to Close Header and Footer, return to my document, and save my document once again.
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- Outlining your report
- Applying styles and themes
- Inserting tables, pictures, and charts
- Dividing reports into sections
- Inserting a table of contents
- Proofing your report