Screen images can do a lot to make your material more friendly and understandable. Learn how to easily insert screen images in your topics, and learn about other graphic objects that you can insert as well.
- [Voiceover] In this video, you'll learn how to insert a graphic into a topic. Why might you want to insert graphics? Well, commonly, you'll insert screenshots into a topic for illustration, to show somebody what a particular screen looks like, or to reassure somebody that this is what your screen should look like if you've done all the steps properly. That kind of thing. In addition to screenshots, we also commonly find line art, flow charts, the occasional photograph.
And inserting graphics is pretty easy and quick. So what we do is we put the pointer on the line where we want the graphic. So I've opened the Spaniels topic, I'll put the pointer on the line just below the title and I'll select up on the menu, insert and then at the far left of the ribbon, image. I now have to go off and find the image. And I'll click this little ellipses button, the three dots. It's going to open up the open file dialog box.
And again, I have to go off and find the image. So I happen to know that the image is on the computer, C drive, it's in this folder. And there are two images here. I want the one called Bisbee. Click on open, here is a preview of the image. The screen tip field lets you add some text that will pop up automatically when the user hovers over the image. Like pop up help. So, I'll type hi there. Alternate text is used if you're creating help and have to support what's called section 508 in the U.S., or the Web Accessibility Initiative, the WAI.
These are standards that will support features that help users with various disabilities. Typically sight problems, blindness, common. So whatever you type in the alternate text field, if I'm your user and I have what's called a screen reader or a text to speech converter, it will read my entry and speak it out loud. So, I'll just leave that blank for now and click OK. If you get this, it means the image has already been inserted.
I'll just say replace. Here's the image. And I'll now do save all. And I want to preview this, so again I'll click the preview icon at the left end of the upper tool bar. And when the topic opens up, here's the image and when I hover over the image, there's my little pop up, hi there. In addition to graphic insertion, which is the most common, you can also insert various types of multimedia, Flash movies, HTML 5 movies.
You can create a link to a movie that you've uploaded to YouTube or Vimeo. One thing to be aware of, if you are going to be creating material that may be used not only on desktop PCs, but on mobile devices, especially iOS Apple mobile devices, do not select Flash movie. Flash movies will not work under iOS. Instead, you'll select HTML 5 movie. You can also insert QR codes here.
And Flare actually has its own QR code generator, if this is something that you might use. So it's very flexible for inserting a wide variety of different types of graphics. So, in this video, you learned how to insert a graphic into a topic.
- Creating content using topics
- Adding and managing topics
- Importing files
- Inserting graphics
- Creating a table of contents, glossary, and cross-references
- Adding hyperlinks
- Formatting documents with stylesheets
- Creating master pages
- Single sourcing content
- Using variables and snippets
- Generating output
Skill Level Beginner
Universal Principles of Designwith William Lidwell5h 17m Appropriate for all
Word 2013: Creating Long Documentswith Maria Langer3h 19m Appropriate for all
1. Basic Concepts
2. Creating Content Using Topics
4. Adding Formatting
5. Single Sourcing
6. Understanding Outputs vs Targets
Next steps1m 49s
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