The table of contents gives users access to high-level information and an overview of the entire online document – the “fifty-thousand foot view.” Learn various ways to create the headings and individual items in your table of contents.
- [Voiceover] In this video you'll learn the basic techniques for creating an modifying a table of contents. I have a little table of contents displayed here, and a table of contents consists of headings, which Flare calls books, like this, and topics. So what's the difference? A book is a heading, a topic is an entry under a heading that typically points to a page, except here in Flare, it points to a topic. So what I can do is add a table of contents book from scratch.
And I have a very powerful toolbar here. But what I'm going to do is click on this icon that says new topic level book, and it adds a new one called New TOC Book, just to change the name I'll call it New Heading, press Edit, and when I open it up, Flare has automatically added a blank new entry. So I could use that. Or I could create a new one from scratch. In practice I would use the blank one first and then create another one, but I want to show you how to add a new item, so I'll click on New Heading and then I'll click this New Item icon, here's the second one, and I'll call this one Frappe, press Enter, You notice it's got this yellow flag, which means it's not pointing to a topic.
So we need to fix that. I'll right click on the item Frappe and then select Properties, or just press F4. Opens the properties dialog box, here's my label, this is what the users will see, and I'm going to click this icon, select link, and it now wants me to go off and find the target topic, which I happen to know is in the Ignore folder, Frappe, click on Open, looking in the Properties dialog box is very useful because you have all the features here.
The problem is if you don't want to use all these features, this can be a somewhat slow way to work. There's a faster way, I'll click OK to close, and I'll go back to the Content Explorer. We have this dogs folder, which has three entries in it. Let's say that I want all three of these entries in the table of contents rather than moving them over one at a time, or creating them one at a time, I can just grab the entire group by clicking on the folder Dogs, dragging it to the table of contents, positioning it where I want, you'll have to work with a new arrow, here it is, and when I expand it, there's my entries.
You notice that this Dogs folder heading is now at a level 2, it should have been a level 1, so I can move it by clicking the left or right arrow icons to change it's hierarchy level, I'll click the left arrow, it's now a level one head. So that's a quick and easy way to move things around the screen. I can also move individual topics. So for example if Spaniels should have been the first one under Dogs, I can either drag and drop, or I can use the Up arrow or the down arrow if it were there.
Finally, how do you delete a heading? Well I have this entry, this heading called To Be Deleted. So let's delete it. I'll right click on it and I'll select Delete. When I do, it's gone, but you notice that Flare didn't ask me to confirm like it did when I deleted a topic, because you're not deleting a topic, you're just deleting a reference to a topic, but still be careful when you do deletes. So in this video, you learned the basic techniques for creating and modifying a table of contents.
- Creating content using topics
- Adding and managing topics
- Importing files
- Inserting graphics
- Creating a table of contents, glossary, and cross-references
- Adding hyperlinks
- Formatting documents with stylesheets
- Creating master pages
- Single sourcing content
- Using variables and snippets
- Generating output
Skill Level Beginner
Universal Principles of Designwith William Lidwell5h 17m Appropriate for all
Word 2013: Creating Long Documentswith Maria Langer3h 19m Appropriate for all
1. Basic Concepts
2. Creating Content Using Topics
4. Adding Formatting
5. Single Sourcing
6. Understanding Outputs vs Targets
Next steps1m 49s
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