In this video, learn how to use the Tell Me assistant to not only get help on how to perform a task you're not familiar with, but to actually perform that task without having to locate it from one of the ribbon tabs, the quick access toolbar, or via a keyboard shortcut.
- [Instructor] One thing that can happen when working with a powerful software application like Microsoft Word here in Office 365 for the Mac is you need to perform a certain function, but you haven't a clue where to find the command. You can save a lot of time and effort using the Tell Me assistant. That's what we're going to explore in this movie. We'll do it with a document we had open earlier. So if you are following along, go up to file, down to open recent, and locate tech connect01. Give it a click to open it up. If you weren't following along, you'll find this in the chapter one folder of your exercise files.
Let's say we're brand-new to word here, and we want to change the margins. Looks like they're getting a little too close to the edge of the paper, and you're not sure where to find the margins command. Instead of spending time searching through ribbons and menus, go to the Tell Me assistant, which shows up here, next to the last tab, the view tab on the ribbon, and it's labeled, "Tell me what you want to do." Click this, and you'll see a flashing cursor waiting for you to type in what it is you need to do.
So not only can you get help on the feature, but you can actually perform that feature directly from here. So we want to change the margins. We type in margin, and you can see there's a number of margin-related commands showing up down below. When we go to margins, you can see that we can actually adjust the margins right from here. There are some presets, or we could go to custom margins. If you just wanted help on margins, there's smart look up down at the very bottom of this menu. Well, let's say we did want custom margins instead of narrow, which we see here.
We go down to custom margins, click there, and then we can make the adjustment right from the custom margins dialogue. Let's say the top needs to be 0.55 instead of just 0.5, so we type that in, and we click okay, and we've just adjusted our margins. If you're using a printer that has less of a printable area like an inkjet printer like I'm using, you might see this message saying that you need to move or fix those margins. Clicking fix will do it right from here, and sure enough, the bottom needs to be bumped up to 0.56.
When we click okay, we've adjusted our margins without really knowing where to find it, thanks to the Tell Me assist. Now if we did go up here to the ribbon and look under design, well, we don't find margins there. Maybe under layout. Sure enough, there's margins. Clicking it will show the exact same options we saw directly from the Tell Me assistant. So I'll click in the background to close that up. Let's scroll down a little bit. Let's say we did want to add a table and we need help with tables. So we'll click here at the end of that paragraph at the bottom of our page right after the word benefits, and we're not sure how to insert a table.
Well, we'll go to the Tell me what you want to do button, click there, and type in table. Lots of different table options show up here for creating and updating, showing gridlines and tables. There's where we get help, but we can actually add a table right from here by going to table, hovering over the number of columns and rows we want or going down to table here. There's draw table, all the table options that we would access from the ribbon. Let's click in the background. We won't actually add a table yet, and instead, let's go up to the insert tab on the ribbon.
From here, you will notice table, and clicking this shows the exact same options we accessed directly from the Tell Me assistant. So if you do find you're wasting time looking for commands, you're not sure where to find them, how to accomplish a certain task, use the Tell Me assistant labeled "Tell me what you want to do" up here to save yourself some time and effort.
- Explore how to open, read, and save documents.
- Review methods for adding, moving, and replacing text within a document.
- Explore methods for formatting text using attributes and styles.
- Recall how to improve document appearance and readability with paragraph formatting.
- Recognize how to organize content using table columns and rows.
- Explore improving document appearance and readability with page layout options.
- List items with automatic bullets and numbering.
- Add visual interest to a document with shapes, icons, and pictures.
- Recall how to check spelling and grammar in a document.
- Review several methods for sharing your finished documents with others.