Join David Rivers for an in-depth discussion in this video Navigating techniques, part of Word 2008 for Mac Essential Training.
So you should now be feeling somewhat more comfortable in this new Word interface and as we start using Word little bit more, you're going to see just how nicely this new design works. We're going to start by opening up a document, so we can look at some navigation tools and techniques in this lesson. You can see I still have a blank new document we started in the previous lesson, that's okay. We can leave that there. We're going to open up an existing file now and there's a few different ways we can do that. It all depends on your preferences. First of all we can go up to the Standard toolbar and click the Open button. That will allow us to navigate to folders and files so we can open them up here in Word.
Another option is to go to the File menu and choose Open from there. If you like using the menus or if you prefer the keyboard, Command + O is the keyboard shortcut for open. So however you want to do it, go ahead and do it. And if you're premium subscriber and you want to follow along, you can access your exercise files by going to the Lesson 1 folder of your exercise files, and we're going to open up this one here called Alice1.DOCX. Now if you don't have exercise files, don't worry about it. You can learn a lot just by watching.
With that selected, I'll click Open Now just before I do, there are some options when you open up a document. By default, we're going to be opening up the original document and if we want to make changes to that, we have to save those changes, and they will be made. But if you want to maintain your originals, you do have some options from the Open drop-down. Click here if you want to open up a copy of your original. That way any changes you make and save, you'll have to give your document a new name, maintaining the original. If you want to make sure that you're just viewing the document and not making any changes either on purpose or by accident, choose Read-only. This opens up your document in a protected mode so you can't actually save any changes to it.
I'm going to leave Original selected though. that is the default, and I'll click on the Open button to open that up on my screen. Now right away, I can see that this is a 12 page document. Look down below at the status bar, we're on page 1 of 12. Notice, also there's a word count here. We're at word zero up over 5400 words in this document, It happens to be an excerpt from Alice's Adventures in Wonderland by Lewis Carroll and we'll scroll through this document using a few different techniques and again, it all depends on your preference, how you like to move around your documents, but the idea in this lesson is to get efficient and familiar with the various navigation tools.
First thing that I'm going to show you is the scrollbar. You've probably seen this before, over on the right hand side there is a scroll bar running up and down and there's a button on that scrollbar that we can click and drag it down to move down through the document. There's a little pop up that shows us what page we're on as we scroll through the document. That's handy. This document even has Chapters, so we see not only page numbers, but the Chapter that we're in as we move through the document. See how we're now on page 6, Chapter 2, dragging through the document. And when we release that's what we see on our screen.
To get back to the very top of your document, of course, you can click and drag this all the way to the top, but there are some keyboard shortcuts. Some people prefer to use a keyboard. You're already on there typing. You can use of navigation controls using the keyboard as well. Command and Home. So hold down your Command key, hit the Home key and you'll move to the top of your document. It doesn't matter what page you're on. To move right to the end, to continue working on document, hold down your Command key and hit the End key. That take your right to the bottom. To move up a line at a time, hit your Up arrow. It could take awhile to get to the top but if you want to move through a paragraph, for example, using the Up and Down arrows allows you to move up and down to the various lines in your text.
Of course, you can move right to left as well, each tap of the right arrow moves you a character to the right, and a character to the left. I'm going to go right back to the very top, holding down Command and the Home key. Now to move down a screenful at a time, you can hit your Page Down key. Page Down shows you what you're missing. And you can see I'm not actually moving a full page at a time. Here I see the top of the second page, here I'm seeing the bottom of the second page. I'm seeing a little bit more of a bottom, plus the top of the next page. So it's a screenful at the time.
But if you actually want to move a page at a time, so move from the top of page 3 here to the top of page 4 and so on, hold down your Command key, hit Page Down, it will move you right to the top of the next page. Each tap, while holding down Command, of the Page Down key will take you down another page. Same thing goes for Page Up. Hold down your Command key, hit Page Up to move to the top of the next page. And the previous page, the previous page, and so one. So some keyboard shortcuts to help you navigate around. There are also some buttons that I really like. Down below your scrollbar, you'll see a couple of arrows for moving down through the lines in your text. And you see that's not actually moving my cursor- it is just scrolling through the actual text. So this might be a good one for reading text. So as I click, I move down another line or so and of course I could hold that down to scroll, see I start slow and then speeds up.
So that's one option. I'll go right to the top. But I like this down below, we've got some Browse by buttons. You see the double arrows pointing up and down and in this case, telling me as I hover over them that this will allow me to move to the previous page or the next page with each click. So as I do this you can see I'm moving to the next page, the next page, to the previous page if I want and this actually moves my cursor. Now if I want to change how I'm browsing, this is the cool part. Maybe I want a move from image to image in my document.
Well, right in between the two arrows, I can click this little circle, which brings up some options so I can browse to the various tables in a document. There's the graphics, by headings, by edits. Here's a Find option, so I can access my Find function right from here. We'll talk about Find a little later. There's a Go To option. Then down below I've got another row, browse by page. That's the default. That's where it's set at for me right now and probably for you if you haven't changed it. Down here Browse by Section. If you've got your documents split up into sections you can move from one section to the next.
If you're using comments, something that we'll talk about later on, you can move from one comment to another. This is great when you're collaborating with others on a document. And then we've got options for footnotes, endnotes and to browse by fields in the document. So let's change it over to graphics. The second one up here. We click graphics, and now we use our double arrow pointing down. It's going to go to the next graphic. So you can see one from our Alice, to our orange, another click takes us to the rabbit and down to the goose.
And you can see, as I click there are no other graphics, but I can move backup using the double arrows pointing up to go from graphic to graphic. Let's change this to our headings, because I know that we do have different Chapters in there. We click on that, you can see it moves me right to the next one, Chapter 2. I was already in Chapter 1. the double arrow will take me down to Chapter 3. Clicking down again, I don't move anywhere, there are no further Chapters or headings. So I can move from heading to heading in my document, which is very cool stuff as well. So you should be feeling a little more comfortable moving around your documents, especially when you get into long documents.
It is very useful to know some of the shortcuts and some of these features like the browse by buttons. Now one last technique that I'd like to show you, it can come in very handy when working with longer documents, is the ability to split your screen in two and view in two different areas at the same time. For example, if I want see the formatting here in Chapter 1 as well as Chapter 2 or 3, I can split my screen into new and scroll through different areas. Just go up to the Window menu and choose Split. And now you can see that I'm still one Chapter 1 up here in the top, as well as the bottom, but as I scroll down using this scroll bar in the bottom half, I can actually move through the document, and eventually arrive at Chapter 2. So I'm viewing Chapter 1 in the top. I can click up here and scroll through there as well, if I wanted to.
And then of course, click down below and scroll through the second part of my document. Let's go down to Chapter 3 just to make sure that all of the formatting is consistent. And you can probably think of some other reasons to split your screen in two so you can see two different areas at the same time. Now if you wish to view more or less at the bottom or top, you can click and drag right from the middle here by clicking and dragging that bar, you can see the double bar. As soon as you see a double arrow, you're safe to click and drag to change the amount of the document you see at the top or bottom.
Now when you're done with the split screen view, just to back up to Window and choose Remove Split. So you should be comfortable navigating through your documents now. In the next lesson, we'll look at the different layout views to choose from.
- Understanding the Word 2008 for Mac interface Creating and saving new documents Setting print options and printing Editing and formatting text Formatting paragraphs and pages Proofing documents Using bullets and numbering Creating tables and charts Editing and deleting styles Using the Mail Merge Manager Sharing and collaborating on documents