Join Gini von Courter for an in-depth discussion in this video Creating a style from existing formatting, part of Word 2013: Styles in Depth.
- Here's an everyday occurrence for Word 2013 users. You pop a document open and no matter where you click, what you find is that the style is normal. Style's normal in the headings, style's normal in the body because this entire document was formatted directly. It was formatted manually. What that means is one of two things. One possibility is that it was formatted very consistently by somebody who knew how to format. In that case, we have the opportunity to very quickly turn this into a document that is styled.
The other possibility is that the formatting is not consistent, that we have one set of formatting for this heading and another for this one. In that case, we're going to have to do a little more work. But let me show you how we're going to address this former possibility. Let's start by looking at Alternative Power Sales Opportunities, clearly a title. Let's select it, right click Title, Update Title to Match Selection. That's now what a title looks like here. Cool. Now let's go grab a heading and go to Select All texts with Similar Formatting.
Hmmm, just the one. So look at this one. Text with similar formatting. Aaah, okay. So both of these are similar. Let's make those a Heading 1. Right click Update Heading 1 to Match Selection. Now let's select this one and make it a Heading 1 as well. Now we're beginning to use styles in our document. Let's see what else we need to provide styles for.
Well we have this orange italicized bolded text that would be very similar, for example, to an intense emphasis or an intense reference. So let's say that we want to make this an intense emphasis and we like the orange. So let's right click, Update Intense Emphasis to Match the Selection. If I choose here, let's make sure that that's Intense Emphasis, just so it's the same.
How about this one? I bet it was supposed to be the same too but somebody missed it. That looks good. One more thing. I have a pull quote here. I'm not sure I like having that fill behind it. We might want to turn that off and say no color. That looks good. Do we want to do an intense quote, or do we want to set Intense Quote to Match this Selection? Let's do that. So what we've done is we've now matched up the formatting that was in the document with the styles that are available for the document.
We take a look and we say, Okay, that looks good now. This document really doesn't have any problems. It's a beautiful document, but now it's properly styled, and because it's properly styled, we can then say we'd like to change the styles in the document if we wish to do that. We can go over to Design. We can choose an entirely different design, and notice what happens. Everything knows how to behave because it's been appropriately styled rather than directly formatted. That's how we deal with a document that has relatively consistent formatting and we want to keep the document appearance but style the document.
- Understanding the different types of styles
- Creating styles
- Applying styles
- Basing new styles on existing styles
- Editing styles
- Formatting a document in one click with Quick Styles
- Copying, deleting, and renaming styles
- Creating a table of contents with styles
- Managing style options, such as keyboard shortcuts and template defaults