Join James Gonzalez for an in-depth discussion in this video Track disk use, part of Windows 10: Configure, Secure, and Manage Data.
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- Previously, I demonstrated how to set up disc quotas to control the amount of disc space available to each user on a device. If you want the operating system to log these quota events that take place, you'll want to enable quota logging options. So in this lesson, I demonstrate how to set a disc quota settings so you can track disc usage by various users on the system. Start by using to the File Explorer and right click on the drive that you want to track and choose Properties, and then click on the Quota tab and then Show Quota Settings to bring up the quota settings for that drive.
Now I've previously enabled quota management, and I've denied disc space to users exceeding the quota limit, and then I've limited the disc space to one megabyte and set a warning level to 500 kilobytes. At this point, the operating system will limit the amount of disc usage, but won't actually flag and tell you or when the limit disc space threshold has been reached. To set up your logging, you'll want to choose these two options down here, log event when a user exceeds their quota limit, and then log another event when a user exceeds their warning level.
When these options are turned on, each time an event takes place, you can find it listed in the Event Viewer, and then you can view these logs using that Event Viewer, and I'll demonstrate that in a moment. Finally, to enable all the settings you made, click on Apply, sometimes Windows will ask you to confirm that again, if you really want to enable disc quotas, and go ahead and clear that dialogue and then click on OK. Click OK again, and now you're back to the File Explorer. To see those events being logged, go ahead and open up the Viewer, I've gone ahead and created some events so there should be some logs already in the Viewer.
So to get to the Viewer, you'll simply click on the Windows icon there, and type event viewer. Hopefully that'll pop up the Event Viewer as the first link, click on the link to open up your Windows Event Viewer. There's a lot of information here, so let me help you wade through all this. Go to the Windows Logs section, and the logs you want to look at are System logs, right here, and then hopefully, these NTFS events will be listed here at the top, especially if you've been checking these out recently, or if your users have recently reached those limits, but if you don't see this NTFS Source here, do a search over here under Find and Find all the events that are related to NTFS and you'll see these here.
Notice that I have some events, and there's the one that tells me a user has hit their quota limit on volume F. I set that quota limit very low, so what I did is I added some files to a folder to mimic what'll happen when you're monitoring users on your network, so this'll allow you to keep track of what's going on with your users, are they getting close to their limits, or have they even exceeded their limits. So now that you've enforced quota limits on a drive, every time a user exceeds his or her quota, they'll get an out of space message, and will not be able to write new data on the drive, and then you'll get this log here in the Event Viewer that warns you that users are either reaching their limits or have exceeded their limits.
So in conclusion, enabling quota managment and enforcing quota limits for every user on a computer can be pretty useful if the computer is used by more than one user. So the process is simple, doesn't require too much effort, and provides some valuable monitoring of users' disc usage across a network, which I'll cover in more detail in the next lesson.
Using the tools that come with a standard Windows build, James Gonzalez shows how to configure data storage (on client devices and on OneDrive), secure data with good authentication practices, encrypt data with EFS and BitLocker, and manage data access to shared folders, printers, and hard drives. He also shows how to set up file sharing for an organization using HomeGroup networks and NTFS permissions.
- Configuring Storage Sense
- Creating storage spaces
- Configuring OneDrive
- Setting up NTFS permissions
- Implementing multifactor authentication
- Encrypting data
- Configuring disk quotas
- Configuring folder options
- Auditing files
- Setting up file sharing