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- View Offline
- Using touch screens and gestures
- Organizing files and folders
- Managing your inbox with the Mail app
- Working with photos
- Managing contacts in the People app
- Controlling system sounds, volume, and accessibility options
- Getting connected to other PCs and devices
- Keeping your PC secure with Windows Update
- Using parental controls to block unwanted content
- Printing from Windows 8
- Fixing issues with the Problem Steps Recorder
- Keeping file backups with File History
Skill Level Appropriate for all
When printing here in Windows 8.1. You may have noticed one of your printer options, when selecting a printer, is the Microsoft XPS Document Writer. Well, it's not really a physical printer that's connected to your computer. Instead, it allows you to print to an electronic print format that's read only. So you could take any file, print it to the XPS format. Knowing that you could share that electronic document with other people, and they'll be viewing it as a read only format. Of course, they'd be able to print it, to a physical printer, so could you.
But you have this new format, and we're going to explore it now. Let's go down to our desktop, because we'll find it in the old desktop environment, when working with files. For example in, File Explorer. Let's double-click our Exercise Files to open it up, and go to one of our image files. Maybe we want to share this by printing it to that read only format known as XPS. We'll select it, go up to Share, go down to Print, and from here all you have to do is select the correct printer, Microsoft XPS Document Writer.
Now nothing looks different except when you go to print, you're not actually printing it to a physical printer. You're going to be saving it, as you can see, as a different output. And the format is oxps, you can see that down below. When you click the drop down, there's also XPS, the older format. Either way, you're going to have a read only version of this file that you could then share with other people, knowing they won't be able to go in and make adjustments. Let's click Cancel. And click Cancel again. Another option is to create files.
Maybe, a text document that you don't want people editing. And, print it to the XPS format. Let's do that. We'll go back to our start screen pressing the Windows key, and just type in word. It should show WordPad. Give it a click. Again, we're taking back to our desktop environment. And now we just start typing some text. How about request for proposal. We'll insert today's date using the Date and Time insert button. Select the format you like and click OK.
Press Enter. We'll type in our company name. Eco of Ventura, California and hit Return a couple of times. I have some text I've already typed out. I'm going to paste it right in here. As unformatted text. Really doesn't matter what text you have. You can go ahead and type in some additional text so long as you have some. I'm going to do a little bit of formatting here, just to show you that we don't lose the formatting, I'll center that, bold, underline, and make it a little bit bigger, this, I'm going to go bold and italics like so.
I'll highlight purpose. There we go. Okay. Now we haven't even saved this document. All we have is some text, but we can print it to the XPS format when we go up to the File menu. And don't use your print icon if you have one on your Quick Access toolbar. It might be quick print which will go to your default printer. want to make sure we're printing to the correct option. So we'll go down to print and from here, notice we have quick print the default. But we also have print, which allows us to select the Printer.
The printer we want to select is our XPS Document Writer. And when we click Print, it's not actually going to print to a physical device. No, again we see save print output as. And there's the default format, open XPS Document. going to change it to XPS. And, give it a file name. I'm going to type in RFP. I'm going to save it to my desktop, so select Desktop, and click Save. So I'm still working on my WordPad document. It's a text file still, I can continue to do that.
But if we minimize this and go to our desktop. You'll see the XPS version of what we have so far. If you double-click it, what do you think is going to happen? It's going to launch the default app for reading. Read-only files like PDF files and XPS files. And this is our reader app. So if we right-click we could print it if we wanted to, to a real printer. Or if we use Save As, notice that we can't change the format, just the location. We could change it to SkyDrive for example. When we go down here to the format, you can't click that drop down.
All you can do is change the location, and if you wanted to, change the name like maybe adding a two here when you change the location. going to go to SkyDrive here. Click Save, and it's all saved up. But I wasn't able to go in here and actually make changes to this content. Alright, let's press the Windows key on our keyboard, that's a quick look at the Microsoft XPS Document Writer and option when selecting printers that allows you to create read only formats to share electronic printouts with other people.