Open the Devices and Printers windows and explore the options there. Add a local printer and share it manually. Access the Properties page for a printer and configure printer security, and assign printer permissions to control what users have access to the printer and under what circumstances. Learn how to manage the print queue, delete, cancel, and restart print jobs. Explore group policy for printers.
- [Narrator] In the past, installing a printer involved driver disks, instruction booklets and potential failure if any of the steps were out of order. Nowadays, installing a printer is as easy as making the connection and pressing the power button. Installation happens without any interaction from the user. Printers appear in the devices and printers window shown here. Once you have printers installed, you can share them, secure them and configure permissions to set limits on who can use those printers and when. I'll share this printer to show you how.
I'll right click, I'll select printer preferences and I'll drag this over here so we can see it all, click the sharing tab. I'll click share this printer and click apply. You can read the disclaimer at the top and click network and sharing center to verify you have sharing setup the way you want. I want to make sure file and printer sharing is enabled so I'll click change advanced sharing settings. You can see under my current profile that turn on file and printer sharing is selected.
Let's see what's setup for guest or public. Again, turn on file and printer sharing is enabled and that's fine with me. If you want to turn it off for guest you can do so and click save changes. I'll close this window and we'll go back to the printer window. Now I'll click advanced. Here's where I can make the printer only available at specific times. If you want to restrict printing to normal business hours say to keep anyone from using the printer, after most of your workers have gone home, you can do that here.
I've already done it and made my printer available from eight a.m. to five p.m. If I change my mind, I can switch it back to always available. Now I'll click the security tab. I want to show you permissions. You can see here that administrators have access to the printer and I do too. If I want everyone to have access, I can click add and add everyone. I'll check names and I'll click OK. You can see here everyone can print, but not everyone can manage the printer or manage documents.
I normally don't let everyone have access to my printer so I'm going to remove that. Now I'll show you how to add a specific user. I'll click add and I'll type the user I'd like to give permission to. I'll click check names and I'll click OK. Now I can configure permissions specifically for my new user. I'll let Jennifer print and manage documents, but I think I'll leave manage this printer just for me. I'll click OK to close this window. Once you've configured users and applied permissions, you can start to manage the print queue as those users start to utilize the printers you've made available.
You can access the print queue by double clicking the printer in the devices and printers window. Currently, I'm printing a test page. I did that so we could see something in the queue. I can very easily right click that entry, pause, restart, cancel or view the properties of that document. Now all of this is well and good for home users and small businesses, but as the number of users grows and the number of printers increases, you want to incorporate group policy to manage those printers.
In domains, administrators incorporate printer servers and printer pools too in conjunction with domain group policies, but that's beyond our scope here. So for now, let's just take a look at the local group policies that can be applied to printers. I'll type GP edit in the search window and I'll click edit group policy in the results. I'll maximize the window and I'll show you how to navigate to the settings. Let's navigate to user configuration, administrative templates, control panel and printers.
Enable any settings here you'd like to apply to the users on your computer. What I like is prevent the lesion of printers. Another is prevent addition of printers. Here's to prevent deletion. I'll enable this and click OK. To learn more about any setting, just double click it. Let's navigate to another one. Computer configuration, administrative templates, control panel and printers. There are a lot more entries here. I'll double click isolate print drivers from applications.
It's the second entry. If you enable this, you can greatly reduce the risk of a print driver failure causing an application to crash. I'll do that. Continue to explore these other settings as desired and if time allows. And when you're finished, close the local group policy editor window. There's more you can do with printers. I'll right click ours and click printing preferences to show you. Look at the features tab. There's a lot of settings here. I've already changed my printing preference to landscape from portrait which is the default and I could opt to print only in gray scale and choose the quality, perhaps black ink only.
There are lots of other settings. What you see is going to depend on your printer model and the software that comes with it. You can often use the printer settings to calibrate a printer after installing a new print cartridge too. Before moving on, explore the options available to you and make any desired changes then click OK and close the devices and printers window.
Note: The course also maps to the third part of MCSA exam 70-698, Installing and Configuring Windows 10. Taking this course will prepare you for objectives in the Manage and Maintain Windows domain of the test.
- Configuring Windows Update
- Updating Windows apps
- Reviewing event logs
- Using Resource Monitor and Performance Monitor
- Managing security with Windows Defender
- Creating a recovery drive
- Restoring and recovering files
- Recovering the OS with Windows Recovery
- Configuring authorization and authentication
- Securing Windows 10 with passwords
- Joining workgroups and domains
- Creating and using accounts
- Automating tasks with PowerShell