You can set up multiple user accounts on a Windows 10 computer. This will allow each user to sign into the computer with a different name and password. Then, all files and settings will be separate and unique to each user. This movie goes through the process of setting up additional user accounts.
- [Instructor] When you use Windows, you have a user account, which you have to sign in to to use the computer, this screen is generally what you see when you turn your computer on. Before I can use this computer, I need to click on this screen, which will take me to the sign in page, then I'll need to type in the password for my user account, and I can hit enter, and then after a moment, I'll be signed in and I'm ready to start working in my user account. The user account contains your personal files, as well as your setup and configuration options.
Because computers are very personal, many, if not most users, will only have one single user account setup, but if you share a computer, you can set up multiple user accounts. That way, each person who uses the computer can have their own unique set of files and system configuration. You can keep all of your files separate from the other users, and you can even set up different levels of security privileges, which is great if you're sharing a computer with a child, or setting it up as a public use terminal.
So, I want to take a look at your options for setting up new user accounts. Before I go into those settings, I do want to take a quick look around here in my account. Notice that I have a flat gray background, that is a configuration that's associated with my user account, and if I go into the file explorer, into the C drive under users, I have this folder with an abbreviation with my name on it, that's part of my user account, and of course when I open that up, we see these folders that we've seen throughout this course, I've talked about them a lot, these folders that are set up inside of your user account, now if I go into my documents, I have a bunch of documents there.
So keep that stuff in mind as we look at other user accounts here. So let's look at setting up another user account, for that I'm going to go into settings, and I'll go into accounts. So when you first go to the account setting, we're going to land on this section for your info, where we can see a little bit of information about your user account, and you can see that I'm signed in under an administrator account. An administrator is a person who has permission to make any changes to the system on a computer. The alternative is a standard user, a standard user has limited access, they cannot install new applications that are downloaded from the web, but they can install new applications from the app store.
They cannot make adjustments to certain important system features in settings, and they cannot make new user accounts. If you only have one user account on your computer, then that account will be an administrator, which is what I see here. So let's make another account. For that I'm going to go to this sub section family and other people, and it's worth noting that you will not see the option for family and other people if you are not signed in as an administrator, but most people won't have this problem because if you only have one user account, it will be an administrator account.
But anyway, here in family and other people, you can create a new user account, so let's say I have a child who wanted to use this computer, so I'll set up a user account for him, to do that, I'll hit this button that says add someone else to this PC. And then I have to set up my account. Now back in chapter one we talked about the types of sign ins that you can set up, you can sign in to your computer using a Microsoft online account, or a simple local account. So you'll need to make that choice here.
Let's say that my child does not have a Microsoft online account, and there's no need to set one up for him, so I want to set up an account with a basic local login with a simple name and password. Now on this screen, it's assuming that I'm going to sign in with a Microsoft account, and so I could type in the email address for a Microsoft account and continue from there, but like I said, that's not what I want to do, so I'm going to hit, I don't have this person's sign in information, and now it's going to prompt me to create a new Microsoft online account, which again, I do not want to do, so I'm going to hit this option that says, add a user without a Microsoft account.
And now it will let me sign in simply with a name and a password, so I'll establish the name, let's say my child's name was Joseph, I don't actually have a child Joseph is my middle name, but we can use that, and then I'll have to put in a password, you can put in whatever password you want, but you will have to type it in twice to confirm it, and then there's a space for a password hint, which you should type in something that will remind you of your password if you ever forget it. I'm just going to type in the word none, I don't want to put in a password hint for now, and that's all you need to do, I'll hit next and now that account is all set up, and I can see that listed here.
So, let's sign out of my account, and sign into this new account that we just set up. I'll close this window, I'll go to the start menu, to the accounts button, and I'll hit sign out. That will land me back on this page, and of course if I click on this, this is where I would go to sign in to my account, but now I see two accounts listed over here on the bottom left, so I'm going to choose this new account, and I can see it switched right here to Joseph, and I'll type in my password. And hit enter.
Now, since this is the very first time I'm signing in with this particular user account, there's a little bit of setup and configuration that needs to happen, so we just need to wait as that happens, but I'm going to skip forward in time so we can continue on. So now, I'm signed in with this other user account, and immediately we can see some differences. I have a completely different desktop background here on this user account, and that shows me that my setup and configuration is different in these different accounts. Also, my files are different.
If I go into file explorer, and I go to C drive, to the users folder, now there's still that folder associated with my account, but there's a new folder associated with the Joseph account. Since I'm signed in as Joseph, if I tried to open this folder that belongs to Nick, it will not let me. So I'm just going to cancel that, but I can open the folder that belongs to Joseph and see all of those default folders that are set up here, and if I go to documents for example, it's completely empty.
So, different system configuration, and different sets of files, so I'll close this window. And I want to take a quick look in settings, so I'll go into the start menu, into settings, into accounts, and you can see now I have information about Joseph's account, and it does not say administrator here, so this is a standard user, so there are a lot of things that this user will not have permission to do, including, this user will not be able to setup new user accounts. You can see that that section labeled family and other people is not available here, because like I said, a standard user cannot create a new user account, so from here, Joseph can start using this computer normally and have a completely separate experience from what I would have over on that separate user account.
Now before we finish up, let me sign out of this again, so I'll go into the start menu, into the accounts button, and I'll hit sign out, and I want to sign back in under my user account, so I'll click on this screen, want to make sure I choose my user account over here, and then I'll type in the password. So now I've signed out of Joseph's account, I'm back in under Nick's account, and I want to take one more look under settings, and accounts. As an administrator, I can make changes to other accounts on this computer, so I can go to family and other people, I can select Joseph's account, and I can hit change account type, and I can see of course Joseph is a standard user, if I wanted to make Joseph an administrator, I could do that right here, I would just select administrator and I'd hit okay, for now I'm just going to hit cancel.
I can also delete that other account, simply by hitting this remove button, and then it has this information window, and it's asking me to confirm. And of course this is something you should be very careful with, if I delete this account, I will be deleting all of the files in Joseph's user account, and that should not be taken lightly. Hopefully you have these files copied or archived on another drive, otherwise you should be extra sure that there really is not anything saved in the folders associated with this account, because those files will be lost, but if you do want to remove this account, and you're sure, you can hit this button, and it will completely delete that account from this system.
So now if I close settings and I go to file explorer, into the C drive, into the users folder, I can see the user folder for Joseph is gone, so all of his files are now deleted. And if I sign out of this user account, and go back to the sign in screen that we see when we start up the computer, I no longer see multiple accounts listed on the side, I'm down to only one user account again. So setting up multiple accounts is pretty essential if you want to share a computer, but you want to keep your files separate from the other people you're sharing the computer with, but also I set up other user accounts all the time, just for troubleshooting purposes.
Since a new user account has all of the setup and configuration of a brand new computer, setting up a new user account can be a great way to test software or work in a clean environment, without resetting anything on your own regular user account.
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- Running Windows 10 for the first time
- Launching applications
- Interacting with windows, menus, and ribbons
- Multitasking to switch between multiple applications
- Switching to Tablet mode
- Browsing and managing files and folders with the File Explorer
- Browsing the web with Edge
- Working with email, contacts, and calendars
- Using and installing apps
- Managing display and account settings
- Searching with Cortana
- Sharing with home networks
- Backing up Windows 10
- Troubleshooting Windows 10
Skill Level Appropriate for all
Q. This course was updated 04/28. What topics were part of the update?
A. The following topics were part of the update: bookmarking in Edge, using extensions in Edge, working with the Mail app, editing photos, managing musics, movies, and TV shows, and connecting to another computer over a home network.