The Mail, Calendar, and address books applications can synchronize data with online email accounts. In fact, you must have an email account to use the Mail application. See how to set up these applications so that they can access and synchronize data from your online accounts.
- [Instructor] This chapter is all about three essential applications that come bundled with Windows 10, Mail, Calendar and People. The Mail application, of course, is for working with email. The Calendar application is for scheduling appointments, including appointment reminders, and the People application might not be so obvious, but that's the address book application. All three of these applications can tie into online accounts, specifically email accounts. In fact, the Mail application will not work at all unless it's been connected to an online account.
This can be your Microsoft account, or some other email account. So in this movie, before we get into the specifics of how to use Mail, Calendar, and People, let's see how we can connect them to your online accounts. I want to start by launching the Mail application. I'll do that by going into the Start menu and I have it pinned as a tile here on the Start menu, so I'll click on that. When you launch Mail for the first time, you'll see this screen, and I'm going to hit the Get Started button to go to the next screen here.
Now you're not going to be able to do anything until you link an online account. That's not true with the People and Calendar app. You can launch and work with those applications without setting up an online account, but of course you get more options if you do link an account. You will need to connect an email account to get the Mail application running. This is an important point. We're not creating a new email account, you have to come to this with an email account already set up. Maybe you have a Gmail account, or a Yahoo account, or iCloud, or an email account assigned to you by your employer.
What we're doing here is connecting whatever email account you already have, to the Mail, Calendar and People apps. In my case I see that I already have my Outlook account listed here. Remember back in the first chapter we talked about setting up your account for your computer, you can use a Microsoft online account to log into your computer or you can use a basic local account. Since I set up this computer with a Microsoft online account, it has that account information already set up here and I could just hit Ready to go, and I could start using this application with my Outlook email account.
In this case, I do not have to set up another account, but if you set up your computer to sign in with a basic local account, then you will need to link some other online account. Maybe your Gmail or iCloud or Yahoo email account. Since my Microsoft account is already set up, I could just move on, but I do want to set up a second account. You can link as many accounts as you want. I'm going to hit this button that says Add account. These are the different accounts that you could set up. If you have an Outlook account, or a Microsoft Exchange account, you could set that up.
Generally whatever account you choose, you're going to need to plug in your email address and your password. Some of them will require a little bit more information, specifically Exchange. This will very often require some extra information. Now most people who have an Exchange account are provided that account by their employer or their business. And sometimes a school will set up an Exchange account for you. In that case you may need to contact your IT department to get the information that you'll need to plug in here.
Now if you have a Google, Yahoo or iCloud account, these are really easy. You just plug in your email address and your password and you're good to go. If you have some other type of account, maybe something that's provided to you by your home internet provider, it will probably be a POP or IMAP account. When you go through that set up, of course you'll need to provide your email address and password, but again there will be other information, like an incoming server address, an outgoing server address, import numbers, stuff like that.
Specific information that it will be looking for that again you will have to get from your email provider. You may have to talk to tech support or you may have to dig through the documentation to find that information. I'm just going to set up a Google account for now. This is a pretty typical account that a lot of people have and it will be easy to set up. I'm going to click on Google and I'll have to plug in my email address. I'll hit Next and then I'll plug in my password and hit Sign in.
It's going to confirm that I want to allow my computer to have permission to access this information from my Google account. That's fine, I'll hit Allow. Then I'll hit Done. Now I have two accounts set up to work in the Mail application. Because I set those accounts up here in the Mail application, they'll also be set up inside the address book in the People applications as well, which we'll see in just a moment. Now I'm all set and I can start using the Mail application. I'll hit this button that says Ready to go.
Now I'm here in the Mail application and we're going to spend time specifically on how to use this application to send and receive email messages in another movie in this chapter. But for now, I want to take a look over here on the sidebar where it says Accounts. I have both of those accounts listed. I could click on Outlook and I can see the messages in my inbox, and this inbox is pretty empty. I only have one message there. I could go to my Gmail account and I can see all the messages that I have there. If I needed to add a new account, remove an account, or make some changes to how my accounts sync, I can go to the settings by accessing this little gear button down in the bottom of the window.
It opens up this flyout panel. I can hit Manage Accounts. From here I could select an account and I could delete it. I'm not going to do that, I'm jut going to hit Cancel. Or I could add another account from here. When I'm done in settings, I can click outside of that and that panel goes away. So that's all I wanted to see in the Mail application for now. Again, we'll come back to this application in another movie. For now I want you to see once you have these accounts set up in Mail, they're also available in the other applications as well.
So I'm going to go into the Start menu and I want to launch the Calendar application. I also have that as a tile here on the Start menu. I'll click on that. I'll hit Get started. You can see that it confirms that the same accounts that I had set up in Mail are here as well. Now a quick note here. There are some accounts that will work in the Mail application, but will not synchronize to the address book or the Calendar application. You may see more accounts set up in Mail, and fewer accounts in the People app and the Calendar app, just because those don't sync with those other applications.
But both of the accounts that I have, do sync with the Calendar, so I can hit Ready to go. Now I can see my calendar. I already have a bunch of appointments set up in these calendars, and if scroll on the side here you can see I've got my Outlook account. Scroll down a bit more, and I have my Gmail account and all of the calendars associated with that. If I go into the People app, I'll have to scroll down here in my list of all apps to find that. I already see some people here in my address book because those synchronize to my address book from my Gmail account.
If I hit the little gear button down in the bottom to access settings, you can see again I have my Outlook account and my Gmail account synchronized here. So we saw that we could add these accounts in the Mail application, and they'll automatically be available in both the Calendar and the address book application. That's one way to do this, but for what it's worth, there is another way to add these accounts into your computer so that they're accessible by these three applications. You could go into settings, so I'm going to go into the Start menu into settings, then into the section for Accounts.
You'll see there's an area here for Email and app accounts. When I click on that, again I see those same accounts that I set up inside of Mail. I could add a new account here or I could select one of these. I could hit Manage and I could delete it from there. That's just another way of getting to the same information and adding accounts. Now my online accounts are setup to work with Mail, Calendar and People. We can dive into how to use these individual applications in the rest of the chapter and I know that I'll be able to send and receive my email from my Outlook and Gmail accounts and any information I put into my calendar and address book, will sync back to those same accounts.
- Running Windows 10 for the first time
- Launching applications
- Interacting with windows, menus, and ribbons
- Multitasking to switch between multiple applications
- Switching to Tablet mode
- Browsing and managing files and folders with the File Explorer
- Browsing the web with Edge
- Working with email, contacts, and calendars
- Using and installing apps
- Managing display and account settings
- Searching with Cortana
- Sharing with home networks
- Backing up Windows 10
- Troubleshooting Windows 10
Skill Level Intermediate
Q. This course was updated 04/28. What topics were part of the update?
A. The following topics were part of the update: bookmarking in Edge, using extensions in Edge, working with the Mail app, editing photos, managing musics, movies, and TV shows, and connecting to another computer over a home network.