Join Nick Brazzi for an in-depth discussion in this video Linking online accounts to Mail, People, and Calendar, part of Windows 10 Essential Training.
- This chapter is all about three essential applications, that come bundled with Windows 10. Mail, Calendar, and People. The Mail application, of course, is for working with e-mail. The Calendar application is for scheduling appointments, including appointment reminders. And the People application might not be so obvious, but that's the address book application. All three of these applications can tie into online accounts, specifically e-mail accounts. In fact, the Mail application will not work at all, unless it's been connected to an online account.
This can be your Microsoft account, or some other e-mail account. So, in this movie, before we get into the specifics of how to use Mail, Calendar, and People, let's see how we can connect them to your online accounts. So, I'll start by launching the Mail application. I'll go to the 'start' menu, and I've got Mail here in a live tile, so I'll click on that to start it. When you launch Mail for the first time, you're going to see this screen. And, you're not going to be able to do anything, until you link an online account. Now, that's not true with the People and the Calendar app, you can launch and work with those applications, without setting up an online account.
But of course, you get more options if you do link an account. But you will need to connect an e-mail account to get Mail running. So I'll hit this 'get started' button here, and then I'll look at my options for setting up my account to initialize the application. And this is an important thing to keep in mind - we're not creating a new account. You have to come to this with an e-mail account already set up. Maybe you have a G-Mail account, or a Yahoo account, or iCloud, or an e-mail account that's assigned to you by your employer.
What we're doing here, is connecting whatever e-mail account you have, to the Mail, Calendar, and People apps. Now, in my case, I already see my Outlook account here. Remember, back in the first chapter, we talked about setting up your account for your computer. You can use a Microsoft online account to log into your computer, or you can use a basic local account. Since I signed into this computer with a Microsoft online account, it has that account already set up here. And I could just hit this button that says, 'ready to go', and I could move on.
And I'd be able to send and receive e-mails from my Outlook account. So, in this case, I don't have to set up another account, but, if you set up your computer to log in with a basic local account, then you will need to link some other online account - maybe Gmail, or iCloud, or Yahoo or whatever e-mail account you have. You will need to link some account. Since my Microsoft account is already set, I could move on, but I want to look at the process of setting up a second account. And you can link as many accounts as you want.
So, instead of hitting 'ready to go', I'm going to hit 'add account'. And these are the different accounts you could set up. If you have an Outlook account, or a Microsoft Exchange account, you could set that up. Generally, whatever account you choose here, you're going to need to plug in your e-mail address and your password. But some of them will require a little bit more information. Specifically, Exchange. This will very often require some extra information. Now, most people who have an Exchange account, are provided that account by their employer or their business.
And sometimes, a school will set up an Exchange account for you. So, in that case, you may need to contact your IT team, to get the information that you'll need to plug in here. Now, if you have Google, Yahoo, or iCloud e-mail, those are really easy - you just plug in your e-mail address and password, and you're good to go. If you have some other account, maybe something that's provided to you by your home internet provider, it will probably be a POP or IMAP account. And when you go through that set up, of course you'll need to provide your e-mail address and password, but again, there'll be other information, like an incoming server address, and an outgoing server address, and port numbers - stuff like that.
Specific information that it will be looking for, that again, you'll have to get from your e-mail provider. So, you may have to talk to tech support, or you may have to dig through the documentation and find that information. But I'm going to set up a Google account. This is a pretty typical account that a lot of people have, so it'll be easy to set up here. I'm going to choose that, and then I'll plug in my e-mail address. I'll hit 'next'. And then I'll plug in my password. And I'll hit 'sign in'.
From here, I'll have to scroll through, and I'm agreeing to give my computer permission to all of these services on my Gmail account. That's fine, I'll hit 'accept'. And now, done. So, now I have two e-mail accounts set up, and I could add a third or a fourth if I wanted to. Now, it will be this easy if you have Gmail, iCloud or Yahoo, but again, if you have Exchange or another POP or IMAP account, you're going to have to get some extra information to plug in there. But for now, I'm going to go with this, I'll hit 'ready to go', and now I can start using the Mail app.
Now, we're going to get into how to use the Mail, Calendar and People applications as we go through the rest of this chapter, so I'm not going to really talk here about how to use this application, but I do want to look at some account details. So, for example, this is set to show me my Gmail inbox, but I have two accounts set up. So if I hit this 'accounts' button here, I could switch over to my Outlook inbox, and then I'm looking at the e-mail messages I've received in my Outlook account. If I need to add or remove an account, or make some changes to how my accounts work, I'm going to go to this gear button down at the bottom of the window.
And this will take me to 'settings'. Inside of 'settings', I can go into 'accounts', and I can see my two accounts listed here. Now, there are some more things I'm going to want show you in a moment when we get to Calendar and People, that will require me to have another account set up. So, let me just, really quickly, add a third account. And this time, I'm going to add an Yahoo account, and the set up is pretty much the same as we saw before. I'll plug in my e-mail address, and my password, and I'll hit 'sign in'.
It's asking me what name I want to use for my accounts, so I'm just going to put in Nick, I'll hit 'sign in', and done. And now, I have a third account set up. So you can set up all of your accounts on that initial start screen, or you can always come here to settings, into the account settings, and add or remove an account later. Of course, if I want to remove an account, I just select it, and I can choose 'delete account', but I don't want to do that. I'll hit cancel. Ok, so now I have these three accounts set up, inside of the Mail application.
But the important thing I want you to see is that, those account options apply to all three of the applications - Calendar, People, and Mail. So, what I'm going to do is close Mail, and I'm going to launch the Calendar application, so I'll go to the 'start' menu, and I'm going to click on the tile for the Calendar. And I'll just hit, 'get started here'. It already has two of my accounts listed, and this is very interesting - I set up three accounts; Outlook, Gmail, and Yahoo, so what's going here? Well, some e-mail accounts do not support synchronization of things like, Calendar and address book.
So, it really depends on the type of account you use. So, my Outlook account, is going to synchronize Calendar and address book, and my Gmail account will also synchronize Calendar and address book, but since that's not a feature that's supported by my Yahoo account, it just does not show up here. And if I go into 'add account' here in the Calendar application, you'll see that Yahoo is not an option. I also don't see the option for a standard POP or IMAP account. If the e-mail account that you have does not support Calendar and Address Book, there's really not much you can do, except set up another account - maybe a Google account, maybe an iCloud account, maybe an Outlook account.
So, for now I'm just going to hit close, and I'll continue on with these accounts - I'll hit 'ready to go'. And I already see Calendar appointments that I had in my Google account. And of course, if I go to the little gear button down here at the bottom of the window, go to 'settings', go to 'accounts', I can see just those two accounts listed here. So finally, let's go to the 'start' menu, into the People app - now I don't have a tile for People app here in my start menu, but I do have it over here on the left, under 'most used'.
I could always go to 'all apps' and find it as well. So, I'll launch People, and so the People app launches. I can see that I already have some people in my address book, because those people were stored in in the address book on my Google account. Now, I do not see the little gear button at the bottom of this window, but, if I go to this little menu up here at the top of the window, I can find 'settings' in that menu. I can click on that, and I see that it has my Outlook account, and my Gmail account listed here, and of course, I can add an account there as well.
And if you didn't already guess, it's worth mentioning that I could select any of these accounts, and if I delete this here from the People app, it will be gone in the Mail app and the Calendar app as well. So now, my online accounts are set up to work with Mail, Calendar, and People. And we can dive into how to use these applications specifically, in the rest of the chapter. And I know I'll be able to send and receive e-mail from my Outlook account, my Yahoo account, and my Gmail account. And, any information that I put into my Calendar or address book, will be able to sync back with my Outlook and Gmail accounts.
Learn all the essential features of Windows 10. This comprehensive course covers everything you need to know to install Windows, customize it to your liking, and start working with files and applications. Author Nick Brazzi shows how to manage folders, use Cortana to search and navigate, browse the web with the new Microsoft Edge browser, and work with Mail, Calendars, and People (aka contacts).
Plus, learn about sharing via a home network, multiuser configurations, security and privacy, and troubleshooting Windows.
- Installing or upgrading to Windows 10
- Connecting to the Internet
- Launching, quitting, and managing applications
- Creating, copying, moving, and renaming files and folders
- Zipping and unzipping files
- Using Cortana to search
- Browsing the web with Edge
- Sending email
- Installing new apps
- Sharing files over home networks
- Backing up and restoring files
- Configuring Windows updates
- Using Windows Defender