Join David Rivers for an in-depth discussion in this video Controlling what is stored in the cloud, part of Windows 8.1 Tips and Tricks.
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Most folks are aware that when you install Windows 8.1, you have your Microsoft account and you log in with that. You have an internet connection. You also have access to cloud storage. It's called OneDrive. There's a tile for it right here on our start screen, and all it means is you have 10 gigabytes of free space for storing your files. What you might not know, though, is that Windows 8.1 is setup to save to the cloud, your OneDrive, by default. You can change that if you don't like it in the individual apps when you go to save files, or you can also set it up so that it's not the default and you always have access to your files, regardless of an internet connection or not.
That's what we're going to talk about right now. We're going to access our PC settings first, though. Start typing in PC settings right here from the start screen, and the search pane opens up with PC settings right at the top. We'll give it a click. Next, we're going to go over here under PC settings to OneDrive. Next, make sure File storage is selected, because it's here where you'll see how much space you have left. And if you run out of space, you can always buy more. Microsoft is happy to take your money. And then down below is where you'll see that default setting, which will automatically save documents to your OneDrive.
That is the default. If you don't like it, you can turn it off from here. Of course, that means you'll be able to store locally, and if you want to store files on your OneDrive, you would have to make that selection. Now, if you do use OneDrive and you like being able to access your files from any computer that's connected, leave that turned on. But you might want to make sure that if you lose an Internet connection, you still have access to those files. Here's how you do that. Press your Windows key on the keyboard to close up the PC settings. And we're going to go to the desktop environment.
I'm clicking the Desktop tile. Next we're going to go to File Explorer, down below. Just click to open that up. And it doesn't matter what you're looking at here inside this window. It's over here on the left. If you do have that internet connection, you're logged in, you'll see OneDrive here on the left. We're going to right-click, because you'll see an option here to make available offline. And when you select this, all that's going to happen is a portion of your hard drive will be reserved for copying files that exist on your OneDrive.
It's called Smart Files. So if you don't have an internet connection you'll still have access to those files locally. A nice little feature if you're using OneDrive. Let's close this up, and we'll continue from here.
- Blocking notifications
- Controlling what's stored in the cloud
- Searching with keyboard shortcuts
- Customizing the taskbar
- Pinning apps
- Customizing privacy options
- Configuring auto updates
- Optimizing your hard drive
- Creating a virtual drive
- Creating backups