Join David Rivers for an in-depth discussion in this video Backing up folders and drives, part of Windows 7 Essential Training.
Windows 7 is an extremely stable operating system. Nevertheless, anything can happen, and it may be important to back up your files and your drives. Think about physical damage for example, like fire. Well, we are going to explore different ways to back up your individual files, folders, and even entire drives. You can see I've already opened up Control Panel. So if you would like to follow along. We are going to go to the System and Security category, where we'll find the link to back-up your computer. Now, when we select that, we're going to see a number of different options.
For example, on the left hand side, we can create system images and system repair discs and those are ideal for fatal crashes. We'll talk about that in an upcoming lesson. Over here on the right hand side we have a Backup and Restore section. Under Backup you'll see whether or not Windows has already been set up to back up your files. If not, you can access Set up backup directly from this link on the right-hand side or as we saw in an earlier lesson from the Action Center. If we go to the Action Center, here under Security and Maintenance, you'll see a couple of different messages if you haven't set your backup.
For example, under maintenance, Set up backup shows up with this yellow bar. It's fairly important to set this up and if its not, it shows up as not a major issue but an issue nonetheless. So here is that button again that can help us to set up a backup. So when we click this button, we'll see a little window up here asking us, where do we want to save our backup? And you may have internal drives. You may see network drives if you're connected to a network and you may also see removable drives, if you've connected them.
I am going to choose my removable disk. The only thing with a removable disk, as you'll see down below, is other people might be able to access your backup on this location. If you're okay with that, click Next. Now you get to choose the type of backup. One option is to let Windows choose what's going to happen and it's going to backup your data file and libraries on the desktop and in default windows folders. And all of these items will be backed up on a regular schedule. You get to choose the schedule. Or if you need to able to modify what Windows chooses for you, select the radio button next to Let me choose.
That way you can select the libraries and folders, even a system image if you want it to. So let's go with Let me choose, so we can see all of the options. When we click Next, you're going to see checkmarks next to various libraries, folders, and even drives, where you can choose to select or deselect what's going to be backed up. Now, some of these will be able to expand. For example, under David's Libraries here, I got a little arrow and when I click that, you can see my Documents, Music, Pictures etc, all checked off and ready to be backed up.
If I choose to back up my entire C drive, I can click the checkbox there or deselect and just expand, to go down through the various folders that I might want to back up. Let's say the Exercise Files for example. Then I am going to deselect Kid's Libraries and I am going to deselect Back up data for newly created users. So user account information can also be backed up. And I don't need my Videos and Pictures. Let's just leave it with Documents and down below the Exercise Files to keep it simple.
When I click Next, you'll notice a summary of the things that have been chosen and not chosen. And if you are good with that, you can save the settings and run your backup. So I am going to choose Save settings and run backup and you can see I've got a different looking window here. My backup is in progress. You can see the location where it's going to, in this case my removable drive, and then down below you can see some information of about your next backup, last backup, and so on.
Now this may take a while to back up everything to my external drive that I have plugged in. But I can come back to this window, Backup and Restore, at any time to see the latest. Now, down below you can see the Schedule set by default to, Every Sunday at 7:00 PM. Now, once this backup has completed we can go in here and change the settings. For example, if you wanted to change the day of the week, the time, even the frequency of the backup. So let's give it a moment to finish up and then we'll check out those settings. All right, so there we go.
We can see how much has been backed up, and what kind of space we have left. You can see the next backup is scheduled for me on 20th September. You'll see a different date in there for sure. And down below there is Change settings link, which is now active, and we can select it. So let's go there. All right, so this is the initial window that we saw originally. Where we got to choose our location, etc. So here we see our different locations. I am going to choose the Removable Disk. That's fine. I am going to keep that and click Next.
Now I get to again let windows choose how my files are going to be backed up or I can choose myself. I am going to keep that selected. I get to go in, and maybe add or remove some of the different locations if I wanted to, and you can see there's quite a bit to choose from here, everything possible, and I am going to leave everything as is. Click Next and change this schedule from here. So here you can see, the backup is run on a schedule. That's the default. How often? Every week and there is the default day and time. I might want to change that to monthly. I don't need it every week, and on what day is not available, because it's now monthly.
If I click this, I can choose the day of the month. I am going to choose the last day of the month. Sometimes it's a 30th, sometimes the 31st, sometimes, 29 or 28. So by choosing Last day, it will always be the last date of month, and I would rather have this happen when I am not using the computer. So I am going to choose a time like 2 in the morning, and then when I click OK, those settings will be saved, the moment I click Save settings and the exit. Notice it doesn't say run, because I just ran one. It's going to run at the end of the month when I click Save settings and the exit.
So that's the automatic backup options, where you get to pick and choose what's going to be backed up. You can even choose the frequency, and when it's going to be backed up. Of course, remember you can always choose where your files are going to be backed up, and you can change any of those settings from the Change settings link right here on the Backup or restore your files page. So once you backed up, if something does happen, we need to know how to restore our files and that's what we are going to do in the next lesson.
- Running Windows XP programs within a Windows 7 installation Accessing favorites quickly through jump lists Establishing user settings through Windows Explorer Setting up a home network with Homegroup Displaying similar sites with suggestions in Internet Explorer 8 Syncing photos on two computers with Live Sync
Skill Level Beginner
Q: Is there a way to share files and printers between computers on network running Windows XP and Windows 7 without using the HomeGroup share method of Windows 7, since XP does not have this feature?
A: While Windows XP does not support the new HomeGroup found in Windows 7, there is another way to share files and printers between the two operating systems. There are a number of steps to follow, but they are all listed here: www.howtogeek.com/howto/windows-7/share-files-and-printers-between-windows-7-and-xp/
Q: Is it possible for a computer running Windows XP to join a Windows 7 HomeGroup?
A: Unfortunately, only Windows 7 supports HomeGroup. If the Windows XP computer must connect with the Windows 7 computer, there are have two options:
1. Upgrade the XP machine to Windows 7 and joining will be no problem.
2. Change the Windows 7 HomeGroup to a regular Workgroup and the XP machine will be able to connect to it.
Here are the steps to changing a HomeGroup to a Workgroup:
- On the Windows 7 computer, click the Start button at the bottom left of the screen.
- Go to the Control Panel and choose Network and Sharing Center.
- Click the link for "View your active networks.”
- In the next window choose "Work network." That will switch the group from a HomeGroup to a Workgroup so the two computers can talk to each other. However, the same workgroup name and share folders in Explorer must be assigned to both computers before they can be networked.