Join Sally Norred for an in-depth discussion in this video Understanding common WebEx Meetings terminology, part of Learning WebEx Meetings.
WebEx meetings uses some specialized terminology specific to their product. Let's get familiar with what these terms mean before we dive into the details of how to use the product. First, let's talk about voice over internet protocol, or VoIP. VoIP refers to the technology that meeting participants can use for the audio portion of the web meeting. When participants call in to the meeting using voiceover IP, they can call in over their computer's internet connection using a usb headset with a microphone attached to their computer. Next, let's talk about the different software downloads available for web x meetings.
First, using WebEx meetings on your computer requires installing the Cisco WebEx meetings plug in browser application. The first time you join or host a meeting in WebEx meetings, you'll be prompted to download the Cisco WebEx meeting software plugin for your browser. You'll need to follow the prompts to install this plugin in order to access the WebEx meeting window and join the meeting. Both hosts and participants will need to install this plugin to join. This plugin downloads quickly and easily. WebEx Meetings also has a free mobile app for iPad, iPhone, Android, or Blackberry 10 devices.
It's called Cisco WebEx Meetings which you can search for and download from your mobile device, or download from the WebEx Meetings website. You can use this mobile app to host and join meetings. WebEx Meetings has an optional desktop software app called WebEx Productivity Tools. This download is available on the WebEx meetings website. It's free, and it allows you to schedule meetings for Microsoft Outlook. WebEx Meetings has an optional browser download called the WebEx Universal Toolkit. This plugin creates multimedia slides you can share during events.
It creates slides with multi media effects that display with better resolution than the effects made with third party programs. Now that we've discussed some of the more technical terminology. Lets talk about the different roles that individuals are granted when participating in a WebEx meeting. First, there's the host role. The host is the individual with the WebEx Meetings account. And, is the one who schedules and invites people to the meeting. The host may also grant and revoke privileges for the other meeting participants. Including changing presenters, or turning on and off mute.
There's only one meeting host per meeting. Next is the presenter role. The presenter is the individual who is sharing their screen or application, and who has control over what the audience is seeing in the meeting. Depending on privileges granted by the host, the presenter may be the only person who streams webcam video and has audio. In WebEx meetings there is only one presenter at a time. The host may also be the presenter. Everyone else in the meeting, besides the host and presenter, is an attendee. By default, attendees can use text, chat and audio, but they can't show their screen or application, unless they're granted presenter privileges by the host or current presenter.
Let's talk about the WebEx Meeting website dashboard. Meeting hosts log into the WebEx Meetings website, and use the host dashboard to access upcoming meetings or past recordings, and to schedule and invite people to meetings. The meeting space is a special page online that the host can share with meeting participants to help organize meeting materials and information. In the meeting space, participants can download files, ask questions, leave comments, and join the meeting. Invitees can also access meeting recordings in the meeting space after the meeting.
Meet Now is a feature that the host can initiating an instant meeting WebEx are a location in the dashboard where people can share meetings, files and recordings. Let's talk about some common terms in the WebEx Meeting's interface. Once you log into a meeting, you'll see the meeting window. Think of the WebEx meeting window as the virtual conference room for your meeting. WebEx Meetings uses tools and small mini windows, called panels for participants to connect and collaborate. These panels are along the righthand side of your screen when you're logged into the meeting.
The first panel is the participants panel, it shows a list of who's logged into the meeting. Displaying who is the presenter and who is the host. The next panel is the chat panel, this is simply an instant messaging window for participants can text chat with one another. The last panel is the recording panel, it's used for starting, stopping, and accessing the meeting recording. By default, only the host has access to this panel. WebEx meetings has two interactivity tools available: whiteboard and annotation tools.
Annotation tools are used by the presenter to highlight or mark up the shared document. Whiteboards are used when the presenter wants to use annotation tools to type or to draw on a shared blank document. Becoming familiar with the terminology used on WebEx meetings will help you understand how to get the most out of this robust web meeting platform.
- Setting up a host account
- Installing WebEx Meetings
- Joining a meeting
- Using text chat
- Scheduling meetings
- Launching instant meetings
- Sharing your desktop or specific applications
- Changing presenters
- Managing audio
- Using whiteboards and annotation tools
- Recording meetings
- Video conferencing
- Using WebEx Meetings on mobile devices