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Note: Those using Meeting Center will also be able to use this course.
- Registering for a session
- Creating an instant session
- Inviting attendees and presenters
- Logging in to a session from email
- Adding course materials and tests
- Sending and receiving WebEx chat messages
- Assigning participant privileges
- Activating audio and video controls
- Changing participant roles
- Uploading files and polls
- Displaying and annotating slides
- Enabling remote control of shared applications
- Sharing web content
- Troubleshooting audio
- Managing breakout sessions
- Recording and reviewing sessions
Skill Level Beginner
If you've used the network-based recording or you told the Recording function to record to a server, you'll find those files in the My WebEx option on your Homepage. Click on My WebEx. On the left side of the screen click My Files. If you've uploaded any training materials or PowerPoint files, they will be listed here on the My Documents tab. Click the My Recordings tab and then click on Training Sessions to access the recordings that you made within the training software.
You can see here that I have a listing of several recording files. They've been saved in the ARF format, which is a proprietary WebEx format, Advanced Recording File. To play back the recording, click on the green arrow button. To email a URL to this recording to a participant or to those who missed the session, click this Email button and then fill in their names and a message here and click Send. If you'd like to make changes to the recording click on the drop-down list here where it displays the More prompt.
You can download the recording file to store on your local drive, you can modify the recording, you can disable the recording or delete the recording. I'll click on Modify to show you the options there. Within the Edit a Recording screen, you can see the Recording topic. It's been given a title based on the session room name. The Type currently is set to Private. If this should be available to all of my WebEx users, I can click Listed for all and it becomes publicly available on my WebEx site.
I can change who the presenter is, I can change the Email Address, the Description, or the Agenda. As I scroll down through the form, under the Recording file options, you can see that the default setting is to find a recording from the WebEx network. If you needed to access a file that had already been saved to your local drive, use the Use the file on my local machine. If you do that, you'll be uploading a WRF file which cannot be edited.
The Duration of the file is displayed here. The Date of the creation of the recording and the Playback controls are also displayed. Panel Display Options allow you to turn off panels that were turned on when the recording was made. Panels like Chat, Q&A, Web Cam Video, Polling, Presenter Notes, File Transfer, Participant List, or any table of contents that might have been available there. The advantage to doing this is participants who are viewing the recording after the fact will not be distracted by additional elements that are not valuable to them in a playback format.
By default, the Recording Playback Range is set to Full playback, meaning participants will see the recording from the very beginning till the very end, including any introductions or initial comments. If you'd like to truncate the recording file to trim off the beginning or end of the session, click Partial playback. You can drag the slider to change the Start time and the end Time to eliminate any unnecessary information.
If you're posting this recording for participants to use afterwards, you can set a password, require registration, allow participants to view or download the recording, and send them to a URL when the session has finished. The URL might send them to a test that allows them to test their skills. Once you've made your changes, click Save. Confirm the recording has been updated and click on OK. If you made a recording and stored it locally as a WRF file, use a third-party editing tool to edit your recording.
As you can see, you can save recordings and make them available for participants who missed the session.