Learn tips and tricks for using the software more effectively. Join Visio MVP Scott Helmers as he demonstrates better ways to do the two most common actions when working on a Visio diagram: zoom in and out, and pan to reposition the diagram in the drawing window using keyboard shortcuts and your mouse.
- [Instructor] Two of the most common things you need to do in Vizio are to zoom in and out, and to reposition the diagram in the drawing window. The technique I use most often for zooming is to hold the control key down while rolling the mouse wheel. Let's select the plant on the far left of this floor plan and zoom in with that technique. Notice that the plant disappeared off the screen. If I went to the trouble of selecting the plant and then zooming, it's probably because I want to examine the plant, so this is a case where Vizio's default behavior doesn't help me do what I want to do.
That's because the Vizio default is to zoom around the pointer and not the selected object. Let's zoom back out, change the zoom setting, and try that again. Click file, options, and on the advanced page is a setting called center selection unzoom. Click okay, and now let's roll the mouse wheel again. Success, the selected plant remains center stage, no matter how much I zoomed in.
Because this setting is so consistent with the way that I want Vizio to behave, it's always one of the first things I change when I install Vizio on a new PC. So far in this video, I've used the mouse wheel to zoom. What if your mouse doesn't have a wheel, or if you're using a touchpad? If you do have a mouse but no wheel, then a useful keyboard mouse combination is to hold down the control shift key, notice that the cursor immediately changes to a magnifying glass with a plus sign, and then click the left mouse button to zoom in, or the right mouse button to zoom out.
There's even a keyboard only method, alt+F6. Hold down alt, press F6 to zoom in and shift+alt+F6 to zoom back out. Another zoom related shortcut I can't live without is the combination of keys that returns the drawing window to full page view. To remember this particular shortcut, just remember that the world whole, as in whole page, begins with a W. No matter how far in or out you're zoomed, ctrl+shift+w always brings the full page into view.
Now that we're viewing the whole page, you can see that this diagram displays a lot of white space because the primary part of my floor plan only occupies the upper portion of the four printer pages. But I'll use that to illustrate another excellent way to zoom. Hold down ctrl+shift and drag with the left mouse button. When you release the mouse button, the highlighted area is where you're zoomed. If you want to return to full page view, but happen to have your hand on your mouse and not on your keyboard, then there's a button on the view tab, click view, fit to window, that serves exactly that purpose.
There's also a button in the lower right corner of the window, fit page to current window, that does the same thing. Also in this corner of the Vizio window, you'll find the zoom slider, and plus key and minus key that lets you zoom in and zoom out. There are several useful techniques for moving the viewable area of the drawing window. To move up and down, just roll the mouse wheel up and down.
To pan the diagram left and right, hold down the shift key while rolling the mouse wheel. If you want to move the diagram in free form mode, hold down ctrl+shift and drag with the right mouse button. And as you can see, you can do whatever you'd like to move the diagram around. And in very large diagrams like this one, don't forget the pan and zoom window. View, task panes, pan and zoom, and now the rectangle inside the pan and zoom window gives me a very fast way to navigate around the diagram.
I can also drag the corners or sides of this rectangle to change the zoom level, or use the zoom slider that exists right inside the pan and zoom window. Repositioning and zooming can be tedious and time consuming, but once you've committed a few of the tips from this video to muscle memory, you'll find that you'll zoom and pan without even thinking about it, allowing you to concentrate on the work you really want to accomplish.
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- Decoding Visio versions and editions
- Setting Visio options
- Navigating like a pro
- Taking advantage of hyperlinks
- Managing text on shapes
- Annotating diagrams with comments and callouts
- Inserting text display fields
- Working more efficiently
- Mastering Visio keyboard shortcuts
- Aligning and sizing shapes on a page
- Managing connectors and connection points
- Copying, pasting, and duplicating shapes