Learn tips and tricks for using the software more effectively. Join Visio MVP Scott Helmers as he demonstrates how to use the coolest and most efficient Visio keyboard shortcuts for everything from manipulating shapes to using the drawing tools.
- [Narrator] There are lots of Vizio operations that are best done with a mouse. There are times when a keyboard shortcut is much more efficient, and there are still other times when a hybrid shortcut that uses both the keyboard and the mouse is best. In this video, let's focus on some of the keyboard shortcuts for manipulating shapes. Now I'm going to select the upper triangle, use the arrow keys to move it up, down, left, right, however I choose. If you want to move it in small increments, hold down the shift key while you use the arrows, and that nudges the shape one pixel at a time in any direction.
To rotate the shape left, hold control and press L for left, to rotate right, control-R. If you want to flip it horizontally, control-H, if you want to flip it vertically, control-J. Notice it's not control-V for vertical, because control-V, as you well know, is a common shortcut for Paste, so control-J. A little further down on the page, we see a set of chevron shapes that are nestled together.
However, this is a set of individual shapes, as you can see if I click and drag, they all move separately. Let me undo, control-Z a couple of times. If I want to create a group from the shapes, very easy, select and type control-G, now it's a group, if I click and drag I move the entire group. To ungroup, control-shift-U, not control-U, because control-U is a commonly used shortcut for underlining text, and it works in Vizio in the same way that it works in other applications.
Let's select this shape that contains text to see. Type control-U, the text is underlined, control-U again, no longer underlined, control-B works the same way for bold, control-I for italic. If you want to make the text on a shape larger or smaller, control-shift and greater than sign to increase the size of the text, control-shift and less than sign to decrease text size.
Next is a set of shortcuts related to the Tools group on the Home tab. Of course, you can always click to select the required tool, but there are a number of shortcuts that do the same thing. For example, to activate the text tool, type control-2. The cursor is changed to the text tool, I can draw a box and type any word that I want. I won't go through all of the tool shortcuts, you'll find them documented in various places on the web, but the most important one to know is the one that you need to use after any other tool.
Activating the pointer tool is control and the number 1. Notice the cursor is immediately back to the pointer tool. Our third set of shortcuts is useful when you want to navigate among a set of shapes on the page without removing your hands from the keyboard, perhaps to add text to one or more shapes. The tab and enter keys are the secret. Press tab several times, each time you do, a shape is outlined with a dotted line. When you outline the shape that you're interested in, press the Enter key, that selects the shape, and now you can do any of the things that you'd like with that shape.
I'll just type triangle as the name of this shape. As a final tip, remember that like any member of the Microsoft Office Suite, the commands on the ribbon are available from the keyboard. Press the alt key, and then one or more letters or numbers to activate ribbon tabs and functions on any given tab. In addition, many of the keyboard shortcuts that have been around for generations still work, such as control-S for Save or control-P to activate the Print dialog.
You are probably familiar with some of the shortcuts in this video, but I hope I've shown you several that will make your use of Vizio easier and more efficient.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Decoding Visio versions and editions
- Setting Visio options
- Navigating like a pro
- Taking advantage of hyperlinks
- Managing text on shapes
- Annotating diagrams with comments and callouts
- Inserting text display fields
- Working more efficiently
- Mastering Visio keyboard shortcuts
- Aligning and sizing shapes on a page
- Managing connectors and connection points
- Copying, pasting, and duplicating shapes