Join David Rivers for an in-depth discussion in this video Creating, removing, and assigning to layers, part of Visio 2013 Essential Training.
- What we learned in the previous movie how adding smart shapes to your drawing here in Visio, automatically can create layers. So we have, with our Basic Pre-Test Flow chart here, PreTestFlow0702 if you need to get caught up. We have a couple of layers that contain our shapes and our connectors. So if we go up to the Home tab on the ribbon and click the Layers dropdown and select Layer Properties, we can see those, there's our Connector layer and our Flowchart layer.
They were created all by themselves when we added our shapes and connected them. But you'll notice that we can also create our own by clicking New. If you wanted more layers, maybe you wanted layers for the different types of shapes you're gonna be adding, as opposed to having two flowchart shapes you might wanna have one for process shapes, another for decisions. Maybe another for start and end. Well let's click Cancel first and start building out our flowchart because I want you to see what happens. I'm gonna scroll down a little bit and I'm gonna click Take the Pre-Test, so select that, make sure it's the one that's selected.
And then go down to the arrow below and from here I want a decision so I'm gonna click the decision shape right there. I get the connector and the new shape and the shape itself. I'm gonna double-click to get inside, and I'm gonna type in Score>75%, like so. And then we'll click off the shape to see what that looks like. So we have a new shape, a different type of shape in there. Alright if the answer's no, then they need to go back to the Study Plan and take the pretest again.
So as we hover over that shape and go to the arrow to the right, we can select another process and double-click inside it. So send them back to the Study Plan, typical e-learning process. And let's double-click the actual connector and type in No. So if the answer is no, they didn't score greater than 75%, they go back to the Study Plan and then we'll move up to the arrow right above Study Plan and really what we want to do is connect it back to the Pre-Test so after they've gone through the Study Plan that means going up here to Connector and coming down to the very top and going to the right side of the Pre-Test and releasing.
So there's an additional connector that's been added. I think you get the idea. So at this point, we could continue on building our flowchart, but I want you to take a peak at the Layers dropdown and Layer Properties. Notice that we still only have the two layers: Connector and Flowchart, but now you can see the number of objects on those layers has increased to 4 and 4. There's our 4 shapes, there's our 4 connectors. Alright, so let's leave this open and create our own now. We'll click New.
This allows us to give the layer a name so I'm gonna type in Process for my process layers. Click OK. Any process shapes in my diagram, I'll probably wanna assign them to this layer but before we get to assigning, let's create another new layer. And this one will be Decision for our decision shapes. Press Enter or click OK. And you can see there are 0 objects on those layers. Alright, so we'll click OK to lock that in. And now look what happens when we go up to the Layers dropdown, we have an Assign to Layer option here and when we click this, you can see Connector is selected.
We have one connector selected right now but there's the other ones that we can assign, too. So let's click Cancel and start doing that. I'm gonna select each of my process shapes. So I'm gonna go back to the Pointer tool up here in the Tools group on the Home tab of the ribbon. Select each and every one of these while holding down the shift key. So I have my three selected now and that's what I want to assign to my new layer I just created by clicking the Layers dropdown, select Assign to Layer, and instead of the flowchart layer, I want them to be part of the Process layer.
Notice that objects can be part of multiple layers or every single layer, if you wanted to. You could click each of these check boxes. But I think that they should only appear on the Process layers. I'm gonna deselect everything but Process, and click OK. There we go. I'm gonna go to my Decision and I'm gonna go up here to Layers, Assign to Layer, and take it away from the Flowchart Layer and put it into the Decision Layer, like so. Notice these buttons up here, if we wanted to assign something to every layer we have an All button, a None button, we could even create New layers from here to assign things, too.
So I'll click OK. And let's go back to Layers now, then Layer Properties. And you can see what's happening here. On the Connector Layer we still have our 4 but in the Decision Layer 1, in the Process Layer 3, nothing in the Flowchart Layer, which means we probably don't need it. Let's go to the Flowchart Layer, go down below and click Remove. Notice it would delete all shapes belonging to it because we see a 0 there, we're safe to click Yes to remove the layer.
And I'll click OK. There we go, deselect. Everything looks the same but now we have some new layers and we were able to assign the shapes we wanted to the specific layer where it needed to be.
Author David Rivers helps you explore the Visio interface, from working with shapes, creating basic diagrams, and connecting diagrams to adding objects (text, graphics, and links), styling diagrams with themes, and formatting shapes, pictures, and text. The final chapters concentrate on creating different types of projects with Visio: org charts and brainstorming diagrams, timelines, calendars, floor plans, and prototypes.
- Getting started with the Visio interface
- Modifying the Ribbon and Quick Access toolbar
- Using SmartShapes
- Connecting shapes
- Inserting text, pages, graphics, containers, and hyperlinks
- Formatting objects and text
- Showing and hiding elements
- Printing and publishing diagrams
- Creating layers
- Working with themes
- Building org charts, timelines, calendars, floor plans, and prototypes