When you're done managing the data that was acquired on set, you'll need to hand it off. Not only will you need to give the media to a post production professional, you will also need to hand off other things as well. In this video, Richard Harrington walks through how to transfer the responsibility of the acquired media.
- We're almost to the end of our journey, but it's important to talk about the end of the journey. What I mean is that at some point, you have to hand the data off. Maybe it's to post-production. Now, if you're a one person crew, you might be doing all of this work yourself. And that's fine. The hand off, though, still should happen. You're going to want to make sure that the log notes that have been captured onset, as well as that media management asset sheet that you've been using is properly transferred to the post-production professional.
Make sure that they get all of your notes and personally, physically deliver the cards. You want to bring those memory cards over and actually hand them to someone, making sure that you know who you gave them to. Don't walk in an edit suite and set them on someone's chair. Don't leave them on a desk for someone to find. You are not absolved of your responsibility until you actually give these to someone else. Think of it as passing on a curse. It is your job to ensure that somebody else is now on the hook for this data.
If you've done your job correctly and have made multiple copies, you'll be able to hand off multiple copies. Now, within an organization, this procedure may differ slightly. For example, we make sure that multiple copies have occurred. We use network storage so the data is transferred to two different partitions and then put into near term storage, which we'll talk about more in a second. This will ensure that the data is available if something were to go wrong with one copy. But if you were dealing with physical media that someone else is going to archive, again, don't assume that they know what to do with it.
Nothing is more important than the data from your shoot. Take the time to slow down and ensure that the person clearly knows what information you're giving to them. And, ideally, don't show up unannounced. Don't simply walk in at the end of someone's day with a giant stack of cards and go, here you go. Schedule time for a clean hand off. Set aside thirty minutes to an hour and make sure that they know what you're there for. Hand them all of the notes, give them all the materials, and if you are doing this for a client or to another vendor you might even want to consider getting sign off.
Make the person sign a piece of paper indicating which items they are accepting from you. You are transferring responsibility and it is absolutely critical that you do it thoroughly and correctly.
Follow Rich Harrington as he takes you through a practical workflow, explaining how to set up and organize your cameras on set, as well as how to set up a data transfer station on set to ensure that your data has a place to go. He also covers software tools, from using your computer's operating system to transfer data, to organizing your material using dedicated software solutions like Adobe Prelude. Plus, Rich goes into backup strategies, card management, and how to successfully hand off your data to post-production.
- The benefits of on-set asset management
- Challenges to look out for when managing data on set
- Confirming record options and acquisition format
- Building an ingest plan
- Creating a chain of command
- Managing data using a laptop, mobile workstation, or tablet
- Using your operating system to transfer data
- Building a data transfer station
- Logging, transferring, cloning, and transcoding data
- Reviewing backup strategies
- Handling incoming cards
- Erasing or reformatting media