Often, data management is left for after the shoot; however if it's possible, it's a good idea to do it in the field. That way, problems can be caught sooner, and issues with footage can be flagged for post production. In this video, Richard Harrington walks thorough the benefits of doing data management during a shoot.
- Many times data management is left up for after the shoot. People just put a really high speed memory card in the camera, preferably large capacity, and they try to shoot for as long as possible. Maybe they'll have to swap midday, but they'll take that card and just throw it in the camera bag. And there's nothing wrong with that workflow, but it does have some potential dangers. What I like though, is to manage data on set or in the field. Ideally, you've put somebody in charge of this. The benefit of having somebody in charge means that they can spot problems sooner.
By reviewing the footage throughout the day as it comes in, looking at it, they might notice something like a focus issue with the lens, Or maybe that one of the cameras was improperly white balanced. Having the footage quality controlled and spot-checked along the way will minimize the chance of errors, and it can save you valuable time for post-production. You have to remember though that malfunction is possible. I've seen memory cards go corrupt and usually it's at the very end of the day after you've shot on them for hours, but you want to make sure that that data is redundant in being backed up.
Hard drives get lost, people lose things, so making sure that before you leave a location, you are leaving with three copies of the data, and that those three copies are not traveling in the same bag, or on the same person, or in the same car, means that you're less likely to lose footage or have something catastrophic happen. I don't mean to be grim, but data management on set prevents you from unwanted things happening, like losing data, like having a malfunction, like something failing, or gear, or equipment, or memory cards getting lost or stolen.
It's essential that you take the time to do it right. But, there are a few challenges.
Follow Rich Harrington as he takes you through a practical workflow, explaining how to set up and organize your cameras on set, as well as how to set up a data transfer station on set to ensure that your data has a place to go. He also covers software tools, from using your computer's operating system to transfer data, to organizing your material using dedicated software solutions like Adobe Prelude. Plus, Rich goes into backup strategies, card management, and how to successfully hand off your data to post-production.
- The benefits of on-set asset management
- Challenges to look out for when managing data on set
- Confirming record options and acquisition format
- Building an ingest plan
- Creating a chain of command
- Managing data using a laptop, mobile workstation, or tablet
- Using your operating system to transfer data
- Building a data transfer station
- Logging, transferring, cloning, and transcoding data
- Reviewing backup strategies
- Handling incoming cards
- Erasing or reformatting media