There are lots of applications and services in Office 365 that link together and share data. You can use Teams as a hub to access information from lots of Office 365 apps. For some people, Teams can be the main application you launch and work with each day, while still accessing other Office 365 content.
- [Instructor] If you've been using Teams, then you should know that it is one service in the Office 365 suite of tools. By default, there's a lot of integration and communication that happens between the different products in Office 365 and Teams takes advantage of this to ensure that many users can simply rely on Teams as their main hub. So, I'm here in Teams and I want you to think about what you typically use Office 365 for. The first thing that comes to mind is mail in Outlook. Teams certainly does not replace email, but the conversations here in your channels and in the Chat interface in Teams are great alternative forms of communication.
These options can be more agile, giving you more ways to communicate and getting you faster replies. This is useful, but I'll be the first to tell you that this does not eliminate my need for email. However, Teams can reduce my need to send an email and wait for a reply. It can also eliminate my need to reach out to many other Office 365 tools. Sticking with Outlook for a moment, consider your calendar. Assuming you use Outlook to schedule appointments, you can access that information here in Teams by going over to the Meetings section.
I'll click on that on the sidebar on the left. Here you can see all of the meetings that you've created or been invited to in Teams, but that's not all. You can also see other calendar appointments that you have on your Outlook calendar. This view only shows one day at a time and it only shows you appointments in your main calendar. If you have multiple calendars in Outlook or you subscribe to calendars published by other people, you're not going to see that here, but if all you need to do is keep track of today's appointments in your main calendar, this saves you from opening another application.
You can skip forward to another day by hitting these arrows up here at the top, and you can see one day at a time right here on this interface. Now, next I want to talk about file storage. Now, of course, you can upload files to a team and post files to a conversation in a channel, you can even go to a specific conversation channel. So, let me go back to my Teams and I'm going to go to this channel, and I can go over to the Files tab and I can see all of the files that have been shared with this particular channel.
But of course, that's only the files associated with this channel. However, if you use OneDrive for file storage, which is part of your Office 365 account, then you've got complete access to those files right here in Teams as well. First, if you go to the regular Conversations view in a channel and you go to post a message, there's the little paperclip icon underneath a text field where you can upload a file to that conversation. Now, often I upload files directly from my computer, but I also have the option to browse my OneDrive to upload files from there.
But that's what you do when you want to share a file with your teammates, what if you just want to browse your files, manage them, and open files from your OneDrive without sharing them? You can do that in the Teams interface, too. Just go over to the Files button in the sidebar on the left. You've got a couple options here, but one of them is your OneDrive. So, this is my OneDrive. In fact, it's the same interface that I would use when I access OneDrive on the web through the OneDrive or Office 365 websites.
I can upload and download files, I can move files, delete them, share them. I can even open and edit Office documents. Let me go into one of these folders where I have a Microsoft Word document. If you have a Word, Excel, or PowerPoint file in your OneDrive, you can open it right from here. So, this is a Word document and it opens in Word Online, right here in the Teams interface. I can even edit this document. I can go to this Edit menu and there are a few options, including an option to edit it right here in the Teams window.
So, I can work on this and edit it right here. I'm still in Teams and I have not opened up another window. So, depending on the work that you do, you can use the Teams interface to work in Word, Excel, and PowerPoint. Big productivity applications, but still part of Office 365. I'm just going to close this and all of my changes are automatically saved. Now, you can access other Office applications as well. You may know that you can install and run apps inside of Teams.
I can access some of those by clicking on this button here in the sidebar. I can see a list of some suggested apps and I can go to More apps to install more, but you can see that I already have OneNote here. This app lets me access my OneNote notebooks, still in the Teams interface, and there's also an option to create a shared notebook that your teammates can work on in a specific team channel, but that's covered later in this course on the chapter on apps.
There are lots of other apps that you can install and many of those link to Office 365 services. We'll talk about both OneNote and Planner specifically in the apps chapter, but there are many more that you can explore yourself. So, clearly, this all depends on the type of work that you do. If you do lots of work in the Office 365 suite, I suggest you choose a hub, a home base, one application that you can launch in the morning and use as your main dashboard. For some people, that will be Outlook so that you can get your mail, calendar, and address book in one place.
For others, it might be the Office 365 website, but for others, the Teams window by itself might be all you need for your main dashboard for your typical working day.
Note: This course was featured in Market Watch, Inc., Fortune, Forbes, and Entrepreneur.
- Saving time with bots
- Extending the functionality of Teams with apps
- Forwarding emails to Teams
- Modifying your notifications and alerts
- Using Teams as the hub for all of your Office 365 apps
- Hiding channels and teams you don't use
- Helpful keyboard shortcuts
Skill Level Intermediate
Q: This course was updated on 10/22/2018. What changed?
A: The following topics were updated: keyboard shortcuts in Teams, commands for the command box, using the Who app to get info about teammates, and using bots in Teams.