This video shows how to start to see use of metadata. Look at some examples of how using metadata gives you opportunities in organizing and using your information.
- [Instructor] Let's see how this plays out, shall we? I'm going to carry my rockstar example out a little bit more. In this table, I'm capturing information about a few very well-known musicians. I'm sure these names are familiar to everyone, right? Now, I've added some basic information about them. You can consider everything after the Name column to be metadata. It's additional information about the musicians. I've collected like information for all of them.
Now, how can I use that? Well, pretty simple really. Let's start by looking at the rockers who play lead guitar. Alright? It's these three. Not really earthshaking, right? But what if we only want lead guitarist who are guys? Well, that's going to slim the results down just a little bit. We're only going to be looking at Lazaro and Bob. And by the way, do not discount female lead guitarist. Bonnie Raitt, Nancy Wilson, Sister Rosesta Tharpe.
Never let anyone tell you that women don't rock. Okay, I've got a little distracted. Let's get back to work. Now, how many musicians were born before 1990? Well, here's that information. Now, you may be thinking "Hey, this is nothing. "I've done stuff like this a gazillion times." Well, you're absolutely right. I bet you've seen Excel spreadsheets like this one. You see, I've got a whole lot of information about the sales that have been made here.
But what's the best way to use it? I can sort by multiple levels, but what if I only want to see certain records based on specific criteria? How do I do that? If you haven't been converting your spreadsheets to data tables, you're missing out on a lot of the power of Excel. Look at the data now. I can filter information by values in the different columns. This is effectively using metadata to retrieve the information that I need.
The information that is pertinent in a specific circumstance. By the way, if you don't know about tables in Excel, make sure you check out some of the other content on LinkedIn Learning, like the video on tables in the Excel 2016 Essentials course. What we need to do is apply this very obvious and straightforward way of thinking about data to more things. There are places that you're not using it now. Part of the reason behind that is that sometimes you haven't got the tools to do it with.
We looked at folders and files in Window Explorer before. Let me ask, is there any place there where you can add additional fields? The answer is no. And that's one of the reasons why it can be so hard to manage information there. However, SharePoint gives us some great opportunities to do this, which we'll start exploring as we move forward in this course.
- What is metadata?
- Common SharePoint challenges
- Using metadata in SharePoint
- Calculating columns in lists
- Adjusting list permissions
- Using version control
- Creating multiple views
- Filtering view results
- Integrating with other Office apps