Join William Joseph for an in-depth discussion in this video What documents to retain, part of Learning Document Retention and Data Management.
- Now let's talk about what documents to retain.…First, each company will generate…its own universal documents,…and may have different ideas…about what of those documents to retain and for how long.…However, we can talk about general categories…of businesses that most companies will generate…to develop some general rules…about what of those documents to retain.…Some examples of categories of documents…that most businesses will generate include,…administrative records, accounting records,…employment records.…
Intellectual property such as copyrights,…trademarks, patents, software designs,…product designs and the like.…Work product, contracts both contracts with clients…and contracts with vendors, project files, payroll records,…financial records such as profit and loss statements,…and the proprietary hardware and software…necessary to access these records.…When we talk about administrative records…we can think of contracts,…contracts with your customers and your client agreements,…your vendor agreements, purchase orders,…
- The golden rules of document and data retention
- Preserving knowledge, relationships, and achievements through documentation
- Federal and state requirements for retention
- Guidelines for tax records, contracts, and other documents
- Building a new policy
- Storage systems and tools to consider
By the end of the course, you'll be able to build a plan that satisfies all the requirements and also protects your company's proprietary information.
- Define document retention.
- Break down the golden rules of document management.
- Evaluate what types of documents need to be retained.
- Identify the legal requirements of document retention.
- Determine a good document retention policy.
- Distinguish an effective document retention policy.