Learn about SharePoint, a platform used to create websites, and how Excel, OneNote, PowerPoint, Word, and other Office apps are built to work with it. Learn about how organizations use SharePoint for many purposes, including collaboration, file storage, intranets, and Enterprise Content Management.
- [Instructor] Over 160 million people use SharePoint, but they don't all use it the same way. You see, SharePoint is not an individual application like Microsoft Word or Excel. It's not even a suite of applications like Office or Outlook. SharePoint is more than simply an application or a suite. SharePoint is a platform that you and I can use to create powerful websites that have features that allow us to work together in ways that we had not previously imagined. SharePoint 2016 is a server.
We connect to SharePoint using a browser from our PC or Mac or from a tablet or a mobile device, but for many of us, the primary way that we use SharePoint starts not by opening a browser, but by launching the Microsoft Office products that we already use. Word, Excel, PowerPoint, and OneNote are built to work with SharePoint, and it's wicked easy to collaborate on documents by storing them with SharePoint. Each user also gets a personal slice of SharePoint, OneDrive for Business, for file sharing and storage.
Other applications, like Outlook, Access, Visio, and Project also integrate with SharePoint. For example, my team has a common calendar in SharePoint, so we can tell when our colleagues are out of the office or on vacation. With all of these collaboration and integration features, many organizations use SharePoint as a groupware platform with the collaboration centered in team sites. Another way SharePoint is used is for file hosting in OneDrive or in intranet. SharePoint intranets provide one-stop access to enterprise content and applications.
SharePoint can help your organization communicate effectively within and between departments and locations, streamline and automate processes like onboarding and purchase orders, and capture less formal information using SharePoint wikis. At the opposite end of the spectrum from wikis, companies use SharePoint for enterprise content management and/or document management to address their compliance and legal requirements. SharePoint can enforce archiving, retention, and deletion policies, and supports information rights management and case management.
The SharePoint platform can be customized to meet a wide range of organizational needs.
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- Use SharePoint to create websites, collaboration spaces, and custom applications.
- List three ways a user can add documents to a SharePoint library.
- Modify documents simultaneously with coworkers and team members.
- Organize and share apps, lists, and libraries by choosing public views.
- Analyze content on all of your devices by syncing libraries and OneDrive.
- Organize a team site to promote collaboration.