If you've spend some time with a Team Site then working with the next kind of SharePoint site should be no problem whatsoever. We are now looking at what's called a Document Workspace. This is another very, very common SharePoint site. And it really doesn't look all that different. Yeah, we don't have that stocked image, for example. It looks like our page is a bit more straightforward in terms of layout. But we still have the Ribbon. We still have the Quick Launch Bar. We still have the Options up at the top with our name and the search box.
And in fact what I am looking at here is a Document Workspace that's had just a tiny little bit of use done with it. I have got an entry in the Announcements list. I've got a couple of documents that have been uploaded to the Document Library. And again, we want to make sure that when we are new to SharePoint a lot of these words that include the term document can get a little confusing. We've got Document Workspaces and Document Libraries. Well, what's the difference between a Document Workspace and a Document Library? Well, a workspace is a site.
When you hear something called a Document Workspace or a Meeting Workspace you can say a-ha, that's a kind of SharePoint site. Microsoft in their infinite wisdom just decided to call some of their sites "sites" and some of them "workspaces," but there is no technical difference inside SharePoint. You get a workspace. You've got a site. So if I look around this I can see that I've got Announcements. I have got a place for Documents. I've got a place for Tasks. I've got a place for Links. In fact, this is looking very, very similar to a team site.
In fact, if I go to my All Site Content section I can see that I've got Announcements, Calendar, Links and Tasks, the Team Discussion, Shared Documents. This almost looks identical. So what's going on? Well, I'll tell you. A Document Workspace really isn't all that different from a team site. It's just got a different kind of focus to it, kind of same way that a public website that deals in selling clothes is really not all that different from a public website that deals in selling books.
They have both got the same idea of shopping carts, of processing through it, of viewing different products, of choosing to add them. Same kind of thing. We just have a different focus here. Instead of the business problem where we have a team that needs to work together, we have a document that needs collaboration. What does that mean? Well let's say in this case we have got an annual report is due. And it's not been created by a team. It's been created by a bunch of different people in a bunch of different places and across different teams across the organization.
Marketing needs to have input, Actuarial needs to have input, Operations needs to have input, and Management needs to have input. And we want to make sure that we can track this information. Well, we can do that with a Document Workspace. This gives us a place to put some announcements, a place to put tasks such as reviewing certain documents or signing off on covers or finding logos, or in this case a recycled paper supplier. A Document Workspace allows you to track everything you need about a particular document.
But the focus is on the document, not on the team. Aside from that it's very simple. Most of the same things that we've explored with the team site work just exactly the same way here. Like a team site, a Document Workspace is one of the classic SharePoint sites available in all editions of SharePoint and a very, very common one. It doesn't mean that it necessarily fixes a business problem that you have. It might, it might not. But once again, if you're going to become familiar with SharePoint, a Document Workspace is one of those sites that really about five or ten minutes of just experimenting and playing around and clicking through, you can figure out exactly what this does.
Most Document Workspaces will need to have some customization done to them to make them more useful, more specific to the needs, but a very simple site and a very classic site inside SharePoint.
Author
Released
6/24/2010- Understanding a SharePoint team site
- Navigating lists and libraries
- Creating Document Workspaces
- Using versioning and check-in/check-out
- Integrating with Office 2010 applications
- Adding and deleting users
- Creating workflows
- Working with server site templates
- Creating a wiki and a blog
- Working with rich media
- Managing documents and other content
- Sharing information with charts and status indicators
Skill Level Beginner
Duration
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Q: In the "Adding a user to a site" movie, the instructor shows how to add a user to SharePoint and demonstrates by adding a user named “gini.” But gini is already set up and recognized by SharePoint. What if I have no users set yet? How can I add someone?
A: SharePoint doesn't store a separate user database; it wants to be pointed to an existing source of users, like Active Directory. If you don't have that, you need to first add your new users as local accounts on the Windows box you installed SharePoint on. Only then will you be able to give them permission on a SharePoint site.
Related Courses
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Introduction
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Welcome1m 13s
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1. SharePoint 101
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What is SharePoint?8m 9s
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SharePoint roles2m 5s
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Accessing SharePoint4m 48s
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The SharePoint product line1m 32s
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2. Core SharePoint Sites: Team Sites
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What is a team site?2m 43s
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Navigating a team site9m 41s
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Editing the home page9m 31s
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Adding a Web Part6m 19s
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Deleting a Web Part5m 3s
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3. Core SharePoint Sites: Document Workspaces
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4. Core SharePoint Sites: Meeting Workspaces
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Creating a Meeting Workspace2m 40s
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Deleting a Meeting Workspace1m 16s
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5. SharePoint Lists and Libraries
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Creating a custom list8m 44s
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Creating a custom view6m 43s
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Working with libraries6m 18s
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6. SharePoint 2010 and Office 2010
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SharePoint and Word6m 6s
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SharePoint and Outlook7m 38s
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SharePoint and Excel3m 54s
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SharePoint and Access2m 57s
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SharePoint and InfoPath11m 42s
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SharePoint and PowerPoint3m 46s
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SharePoint and Visio6m 20s
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Using SharePoint Workspace3m 31s
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7. SharePoint Sites and Site Collections
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What is a site collection?3m 56s
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Creating a site collection6m 35s
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Creating a new site6m 29s
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Customizing a site7m 47s
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Creating a site template7m 21s
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8. SharePoint 2010 Security
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Understanding permissions3m 33s
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Adding a user to a site5m 14s
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Deleting a user from a site1m 39s
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9. SharePoint Workflows
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10. SharePoint 2010 Server Site Templates
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Using site templates5m 49s
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Using master pages3m 37s
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Creating an Enterprise Wiki7m 14s
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Working with rich media5m 57s
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11. SharePoint Documents and Content
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What are content types?4m 22s
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Creating a content type11m 30s
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What are document sets?2m 12s
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Creating document sets7m 49s
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Creating a Document Center4m 36s
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Creating a Record Center8m 25s
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12. SharePoint Communities
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Creating a SharePoint blog2m 48s
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13. SharePoint Search
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Searching in SharePoint4m 26s
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Creating a Search Center8m 4s
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14. SharePoint Business Intelligence
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Using Excel Services10m 12s
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Using status indicators8m 10s
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Using the Chart Web Parts6m 33s
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Conclusion
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Goodbye1m 3s
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Video: What is a Document Workspace?