Learn how to access a document's version history, open earlier versions, and restore earlier versions.
- [Instructor] As a quick refresher, accessing version history for a given file in a document library allows you to open and see that file's previous versions, providing users with an ongoing audit trail of changes for that specific file. What you may not have known though, is that you also have the ability to select one of those previous versions and restore it as the most current version for that file. For example, if you or someone else makes a mistake in the current version, you can restore to a previous version of your choice.
Let's take a look here in this document library. The file that I wanna restore to a previous version is this one called activity_report_workshop_e, and it's a word file. We can also see that this document is at a version four. What I would like to do, due to an error in the most current version, is restore this file back to an earlier version 3.0. To do this , the first step is to select the file. So I'll hover over the file name, and then enable the checkbox to the left of the file type icon.
From here, I'll move to the command bar. Click on the three dots, and then on version history. This brings up the version history window, where we can see exactly what's happened to this document since version one. The version that I wanna restore back to is version three. And we can see at the top of this list version four, which is the most current version showing in the library. To restore to version three, I'll hover right over the date link, and you'll notice a dropdown arrow that appears.
I'm gonna go ahead and click on that dropdown arrow. There we see the option to view, restore, or delete. I'm gonna click on restore. A warning message appears, letting us know that it's going to replace the current version with the selected version. I'll go ahead and click okay. Now what we see here in the version history window is a new version that's appeared. And it's version five. Version five is a copy of version three, the version that I just restored.
I'm gonna go ahead and close this window. And I'm going to deselect this file, and you'll notice as well that in this library, it's been updated and this version now is showing as a version 5.0. This restore functionality is especially helpful when you have multiple users editing a document, and you run into the common scenario, where you have to roll back to an older version of the file.
Skill Level Intermediate
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