Join Gini von Courter for an in-depth discussion in this video Use the team notebook, part of Business Apps for SharePoint Monthly.
- [Instructor] Whether you're using OneNote on the desktop or online, it has some really nice features. We have the ability to tag individual items, whether you're using it the customized pages or you're using the regular templates. And this list itself is customizable. It's not customizable here, but it is customizable in OneNote on the desktop. So if you have specific tags that you are used to using for your meetings, for example, that a task is critical, that's here.
Perhaps you also want to be able to label a task as a financial task. You can create your own tags to work with that. You can import you meeting details from Microsoft Outlook. You can insert anything that you can insert in a browser. And, on the desktop, you can insert even more objects. You have the ability to draw, and for your users who are tablet based, this is a particularly nice feature that they can be working in the field and capturing notes or other types of information.
On the desktop, you can then take handwritten notes and convert them to text. You have different views that are available and the ability to print. One of the most powerful features though, and a great reason in a project to separate your notes and minutes into a notebook rather than in a series of documents in your document library is the ability to search within this notebook. If I'm running a project in SharePoint and I have lots of documents, lots of deliverables, and lots of minutes and notes, and I'm searching for something, for me, it's nice to be able to come directly to the notebook and search here for minutes and notes rather than looking for something and returning results from all different types of documents.
OneNote Search is incredibly powerful. I began this by using the site notebook, but it's equally valid to create this notebook on your desktop. And if you want to do something incredibly customized, it's easy as simply to start there and then to save your notebook into the document library on the SharePoint site.