Join Mark Abdelnour for an in-depth discussion in this video Uploading multiple files using Explorer, part of SharePoint 2010 for Site Champions and Power Users.
You can navigate to any document library on a SharePoint 2010 site, and view the libraries contents in a Windows Explorer view. By doing so, it's also possible to inherit all the Copy, Move, and Paste functionality that Explorer has to offer and use this view to upload mulitiple files at once. Using this document library, Pipeline Reports, we're going to upload multiple files. The traditional way of doing it is to click on the Documents tab in the ribbon bar, then click on the Upload Document drop down arrow, and there you'll see the Upload Multiple Documents option.
Another way of uploading files, is to move to the Open with Windows Explorer view. We'll click on the Library tab here in the Office ribbon bar, and off on the right side is Open with Explorer. I'll go ahead and click on that option. Automatically, a Windows Explorer view opens of the exact same library that's right behind it. You can see that there are four files listed here, and it's the same four files behind it here in the Document Library. What I'm going to go and do now is locate files to upload. So I'll click on the Documents folder>Training Files>Multi-Upload Tool, and here are some files I want to upload into this library.
Holding my Ctrl key down, I'm selecting different files in this list, and now that I have the files to upload selected, I'm going to click on the Home menu, and then click Copy. Using my back button, I'm going to return to where we were originally. And here we are, at the four files. And I can go to the Home menu again and click Paste, or, I can right mouse click within the library and click Paste here. The files are now uploading into the library. And now I'm ready to close this Windows Explorer view.
Just click the X. And now you can see the new files added into this library. You may have also noticed that there are little green arrows next to each one of those files that were uploaded. Those are telling us that the files are checked out. This is SharePoint's way of reminding you, that you may need to update the metadata requirements for each one of those files so the files are checked out by default when they come into the library. In order to edit the metadata or the properties of any one of these files, you put a check mark next to the file, and then we can go right up to the ribbon bar, where you'll see Edit Properties.
If I click on Edit Properties, I can go in now, and modify, the metadata, for example the title, or I could change the file name. If I'm okay with all the metadata for all these files, I can multi-select them, by clicking on the little check boxes, and then click on Check In in the ribbon bar. Here I have options in terms of minor, or major versions, as well as leaving comments. In this example, I'll go ahead and click okay with the defaults, and now all the files are checked in. Uploading multiple files in Windows Explorer is a great way to ease end users into SharePoint, mainly because it allows them to use something that they may be already familiar with
- Creating a document library
- Overriding checkouts
- Deleting and restoring files
- Setting and managing alerts
- Working with multiple files
- Editing and deleting columns in a list or library
- Setting permissions
- Adding and modifying web parts
- Creating popular views