Join Gini von Courter for an in-depth discussion in this video Upload video assets to the library, part of Business Apps for SharePoint Monthly.
- [Gini] When we upload videos to our assets library the result is different than when we upload audio and images. Let me show you. I'm going to upload a specific video KinetEco_PSA_short cut. This is a 23 second video or so, it won't take long to upload. Although if it was a longer video it would still say, this shouldn't take long.
That's the standard progress meter. And notice that the added document dialogue box looks different than it did when we uploaded our images and audio. The first thing we can do is change the thumbnail. This is the default thumbnail for video. It tells us nothing and if I click change thumbnail I have three choices. I can capture thumbnail out of the video which is what I will normally do. I can upload a picture from my computer or use a picture from a web address. But normally I want to capture some piece of a thumbnail directly out of the video.
Notice that the top of the frame now we have a camera button that has been added right here and a previous frame next frame button. Click play to begin playing and when you find the exact spot that you wish to capture in your thumbnail, you only get one, you can use the slider to get there whatever it is that people are most going to remember and in this case I believe what they're most going to remember is Talia's fabulous opening.
You can click frame by frame to get exactly the best look at Talia right here. It's a kind thing for your colleagues not to catch them when they're looking a little funny, which all of us do in the middle of talking or gesturing. I'm going to click the camera button then and notice that it created a thumbnail right here for me. That's step one. Next there are renditions that I could work with and manage them. I could have different quality of playback, I could have a rendition that includes subtitles.
This is the name and right now this is the file name. I'd like to give this a different title. This is the KinetEco PSA 2016 short version, that's what everybody knows it as. It's our 2016 PSA short version and I could add more of a description here. Intro by Talio shows overview of power needs worldwide.
Make worldwide one word, we'll do it that way. I'm the owner of this video, I can choose to show either or a download link and an embed link and I can enter the names of people who are in this video on our network. For example Rob Molina is in this video. I can add him. I can add Reggie Tupp he is also in this video. Talia is actually moved to another division she's not not on our network anymore so if I wanted to add her I would need to add her entire email address and it will still say no results found.
Now check out what happens when I click save. Your organizations policies don't allow you to share with this user not on our network. If you get that message then you either need to have a conversation with your Office 365 admin or just save for now I'm not going to include that Talia is in this video. I could add more to the description but I can't include her in people in the video. Here we go. Here is our KinetEco PSA 2016 short version video right here.
Now watch what happens if I click an image. If I click any image it will take me to the landing page for this image. Which shows me the name and a thumbnail preview. When I click on a video however, the landing page for video is pretty magnificent. The video automatically starts playing, it shows me the description below, the creation date, who the owner is. I can then drag related files here to add them.
If we have some documents that I'd also like to include notice Document, Audio, Image, anything else I'd like to add that's related. If someone is using this video we can give them access to a full description of anything we would like them to have about this video including related images they might want to use, an audio version of this particular file and so on. If I wanted to add any image that I knew was being used within this video I can do that.
Because this is the image that we see late in the video and I just want to add it so if someone wants to use that image as an echo in the presentation or document they can do that. And again I can fill in all of the metadata. Now notice it tells some something went wrong. That this has been modified, that's okay. I'm going to back to the site because even though it tells me something went wrong it's still added this image right here.
Notice also that I have access to share button so that I can easily share this video within my organization and that I have people in the video listed here which allows me to automatically go visit their profiles but what this also means is that if someone is searching for Reggie they will find him in this video. I also have lots of tools for managing my video, including my video renditions from managing permissions specific to this video and again here is my ribbon for this library.
If want to download I have a download link. An asset library is optimized for video. If your users need to be able to find video what better place to store them than here in an asset library. Office 365 and SharePoint support a number of different video codecs. This particular video is an MP4 file. I can also upload or include in library MPEG-1, MPEG-2, VC-1, Windows Media Video, DV and H.264 videos.
What I can't include are MOV files because we have MOV files that we capture all the time I use www.cloudconvert.com which is at our volume a free service that we can use but if you search convert MOV to your choice, MP4 for example, you'll find desktop tools as well as online choices. To be able to take video that you wish to include and convert it to one of the many formats that SharePoint and Office 365 support.
As with images or audio files I can also drag video files here to upload them. Going to drag this one and drop it. And it will upload and notice as with our image and our audio file we have a progress meter at the top that shows us the progress. As with our previous video I can simply click the menu button, open the properties choose a new thumbnail and change other metadata for this video and that metadata will be reflected on the landing page that SharePoint automatically creates when we upload a video to an asset library.