Join Ron Davis for an in-depth discussion in this video Understanding the terminology, part of Publishing Sites with SharePoint 2013.
- Understanding the terminology. Publishing site templates. The first is the Publishing Portal. And the Publishing Portal is a site that is at the root of the site collection. Enterprise Wiki. When you think of Enterprise Wiki, think perhaps of the most famous which is Wikipedia. An Enterprise Wiki is a easily modified site allowing users to open web pages and add and change content.
Product Catalog. Think selling products. A Product Catalog would be a listing of say, the products that an enterprise was selling. Whether they were hard products or software products or courses, etc. Finally, the Publishing Site with Workflow. Now that's kind of a special one. And we're gonna take a more in-depth look at it separately. Here's a screen shot when we're in SharePoint Central Administration. And we're looking at the publishing templates.
And you can see there's three publishing templates that we can create. The Publishing Portal, the Enterprise Wiki and the Product Catalog. But notice the Publishing Site with Workflow is not there. That Publishing Portal, it is created from the Publishing Portal Template that we just saw. When we create the Publishing Portal, it has publishing features turned on which is a group of settings that is designed to allow us to more easily publish things. This includes different libraries, master pages, content types, custom columns, etc.
Now, what you see in the image, is I'm looking within the Publishing Portal and I went into Site Settings and then I looked at Site Collection Features. And in Site Collection Features I moved down to make sure that the SharePoint Server Publishing Infrastructure was active. By the way, if you created another template such as off of the Team template then you could go in and turn on SharePoint Server Publishing Infrastructure on that template also. But I would suggest against that unless you've a really good reason for doing it.
There is a reason these templates are separated on out. Publishing Site with Workflow. Now, in that portal we just looked at, I went in and I selected Add Content and I drilled down, said Add a SubSite. And notice the templates that I have available. I have our friend Enterprise Wiki at the bottom which we've looked at already and I have a Publishing Site now. This is a Publishing Site not a Publishing Portal. This is a SubSite of the Publishing Portal. And highlighted, I've got Publishing Site with Workflow.
Contrast that with the screen shot we just saw over when we're in Central Administration. And here is a screen shot of an actual SubSite with Workflow. And you see the yellow bar. That yellow bar is telling me that this page needs a workflow to publish it. So when we click Publish It, we would start a workflow and then we would go through an approve or rejected. That's why it's called the Publishing Site with Workflow. There's two publishing methodologies. One is called author-in-place and the other is cross-site publishing.
Author-in-place, you use that when you have a single site collection, you want to publish to just one site, you're going to use the same site to author your content and to publish your content. SharePoint Server 2013 or an on-premise server will support this and so will SharePoint Online. Cross-site publishing, you would choose that when you need different looks for the authoring site and the publishing site, you need a separation of the environments, that is you're going to have one environment for authors and another one for the publishing site.
By the way, these publishing site are fairly light weight, they don't need a lot of physical resources because all they're going to be doing is serving up content. You would use it also if you have multiple site collections, if you need different sites with different branding. Think back on that product catalog. So I have different products and I wanna offer them internally and externally, maybe on a college website, etc. So I have different branding sites. Now, it's only available for SharePoint Server 2013.
The cross-site content catalog. That's a library or a list where content has been enabled. The theory is, we're going to store in one place and we're going to display in many. The content catalog. Here we're showing the authoring collection on the left in the blue block and SharePoint Search is going to search that authoring collection. And then it's going to publish it out to the site collections, notice I've got one in red, one in green and one in orange.
So I've picked three different brands or three different templates that I've applied-- When I say templates, I mean a branding template. So I have three different themes applied. The product catalog. That's essentially just a list of products. You can manually populate as we'll do in this course. You can populate it with PowerShell. And you can use Business Connectivity Services which is another SharePoint service, to tie into SQL back-end. And then via the SQL back-end, Business Connectivity Services will do the read on SQL and populate that up to a list which is your product catalog.
- The ins and outs of publishing a SharePoint site
- Viewing the templates and groups in action
- Authoring a site using HTML and Word
- Using video and images in your site
- Cross-site publishing
- Understanding managed navigation
- Adding a product catalog
- Performing analytics on your site