Understanding content categorization

- In order for users to find content efficiently,…it needs to be categorized.…Categorization of content in SharePoint…is implemented by using columns.…Columns, also referred to as metadata,…are added to lists and libraries…so that documents can be categorized.…You can add several columns to a list or library,…and potentially all the columns can be used by users…to sort and filter out documents or data.…Each list or library has several built-in columns.…Commonly used ones include:…who the documents or data was created by…and the date it was created,…as well as who last modified the document…and the modified date.…

There are also columns that show the current version number…of a document, and if a document was checked out,…who it was checked out to.…To categorize documents and data requires…adding custom columns to lists and libraries.…We may want to record when a document was due for review,…or to record the approval status of an expense claim.…When creating custom columns, it is possible to choose…the type of data the column will store.…