Learn about site collections and sites in SharePoint. Understand the roles of the site collection administrator and site owner.
- [Instructor] What is the role of the Site Collection Owner? Well, that's what this course is all about, but to understand that, we need to understand how SharePoint sites and Site Collections are organized. So in this movie, we're going to talk about Site Collection Hierarchy. SharePoint is a web-based platform made up of websites contained within Site Collections. SharePoint Online can contain many Site Collections. In fact, as many as 500,000 Site Collections per organization.
Now a Site Collection is exactly what it sounds like, a collection of websites. Now each Site Collection has at least one site, but can have many. And each site can have subsites. It can have many subsites or one or none at all and those subsites can also have subsites. Now, in SharePoint Online, we also have what's known as Group Connected Sites, which are really a little bit different than a classic Site Collection.
Group Connected Sites are like mini Site Collections and they can also have subsites, but they don't have to. When a Group Connected Sites is created, the user who creates it automatically becomes the Site Owner, but in a Group Connected Site, a Site Owner is closer to a Site Collection Administrator. Site Collections will be controlled by a Site Collection Administrator. And each site and all of its subsites are managed by the Site Owner.
Group Connected Sites and their subsites are also controlled by the Site Owner. The Site Collection Administrator has full control over all the sites in the collection. This includes things like site features, audit reports, content type publishing, and various other aspects of all the sites in the Site Collection not available to the Site Owner. The Site Collection Administrator also has the same permissions as the Site Owners to all of the subsites and this cannot be overwritten.
Now, the Site Owner is given the full control user permission over the top site and all of the subsites. The Site Owner can also create and delete lists and libraries, can create new subsites, can grant other users permissions to the site, and can activate certain site features. And that is the hierarchy of SharePoint Site Collections and sites and now you know a little bit more about the role of the Site Collection Administrator and the Site Owner.
- Examine the site collection hierarchy.
- Identify the fundamental components of different team sites.
- Recognize the essential elements of permission inheritance.
- Explain the different permission levels.
- Identify the essential steps to take when adding apps.
- Determine the fundamental steps to use when putting together a document library.
- Recall the task settings used when managing a Team Site.
- Recognize how to enable checking out a document in both the Modern and Classic experience.
- Identify how to change column order in both the Modern and Classic experience.