SharePoint permissions can be complicated and confusing. Get clarity on the permissions hierarchy in this video.
- [Instructor] SharePoint permissions can be difficult to manage and hard to understand. In this movie, we're going to begin the process of understanding SharePoint permissions. SharePoint is made up of site collections and sites, and those sites are filled with objects, objects like lists and list items, folders, document libraries and documents. And since you can have 500,000 sites per organization, you can imagine that making sure the right people have access to these sites and objects can be a difficult task.
Rather than trying to create one set of permissions that will apply to everyone in the organization, permission management is assigned to the site collection admins and the site owners. They are typically part of that team and therefore, have a better understanding of the needs of their particular team. There are 33 different permissions that can be assigned to a user, but don't panic. You don't have to try and figure out which permissions each individual user should have. You instead will place the individual users into permission groups.
These already have a particular set of permissions assigned, and there are several of these available to begin with, such as site owners, members, viewers, and others. There are also multiple permission levels, like full control, edit, contribute, and read, among others. You can also create your own custom groups and levels of permissions. Now let's take a look at the hierarchy of permissions.
We start with the user account. That user account gets added to a SharePoint group, a group like owners, members, readers, and others. Those groups have individual permission levels assigned to them, permission levels like full control, edit, contribute, read, view only, and others. You can also assign permissions to objects in SharePoint, like sites, lists, libraries, and other objects, as well.
Now, this is all part of a much larger discussion about the permission, hierarchy and SharePoint permissions that we will be continuing to take throughout the next few movies.
- Sites, site collections, and site templates
- Permission groups
- Permission inheritance
- Adding apps
- Creating columns
- Creating lists and document libraries
- Working with versioning
- Checking out documents
- Creating views and subsites