There's a myriad of reasons you might choose to share a file or folder, rather than an entire site, with a colleague. Perhaps the colleague has specific expertise; you need them to review a document or folder, but it's not appropriate to add them to the site as a member. Alternatively, you might share a file or folder with a colleague who already has access as an easy way to send them a link to a document or folder they need to review.
- [Instructor] Sometimes rather than sharing a site…I want to share a specific document.…And these two are not mutually exclusive.…I might already have invited someone to a site…but I share a document because when I share a document…I can quickly and easily generate an email message…that will allow me to draw this person's attention…to the document that I want them to pay attention to.…I go to the library where the document is…and I can select it, choose Share from the menu here…or click the More Actions and choose Share.…
or click the More Actions and choose Share.…Both of them are going to do exactly the same thing,…open up a dialogue that allows me to send a link…to this particular document.…And I'll enter someone's name,…or more than one someone's name.…I can then add a message,…please review this document, for example.…I can click send.…If I want to send this link…as part of a larger email message that I'm creating…I can copy a link if I wish and use that link.…
Remember that when I open this dialogue…I have a choice to say who the link should work for.…
- Define SharePoint.
- Recall what level to set permissions when setting up security groups.
- Recall the limitations of opening a document in the Online version of SharePoint.
- Explain how to upload a folder from your documents folder to your SharePoint team site.
- Name the default that has been removed from SharePoint 2019 that limits document editing to one user at a time.
- Explain how to share a particular document on your team site.