Join Mark Abdelnour for an in-depth discussion in this video Retaining your check-in and check-out changes, part of Managing Documents with SharePoint 2010.
Here's a little hidden gem in SharePoint. You can allow others to see your ongoing changes to a document while you still have it checked out. This is especially useful when you need to work on the file over a number of days. Here is how you do it. There is a file here in this document library called Team Birthdays, and you can see this checked out because of the green arrow in the bottom corner of the icon. What I would like to do right now is check in some of the changes that I've made to this file but also keep it checked out to me so that no one else can check it out and make edits.
To do this, I simply go to the down arrow, and I select Check In. Here I have the option to retain your check out after checking in. I'm going to click Yes. I'm also going to include a comment. This comment will show up in the Version History for the file. I'm just going to write Added Mark's birthday, and then I'll click OK. You'll notice that the file is still checked out. And if I go to the Version History, we should see a version 2.
Here's the 2, and over here on the right is the comment that I've left for that file. So, if I fear that someone may check out my file before I'm truly done all my edits, this feature allows me to keep it all to myself but still share my changes with other viewers as I make them.
An ideal primer for those new to SharePoint, this course demonstrates how to use the platform to accomplish your daily tasks.
- Uploading files
- Organizing your document library
- Editing documents
- Tracking document changes and version history
- Emailing links to documents
- Setting alerts
- Working in the Explorer and Datasheet views
- Exploring navigation hierarchies and key filters
- Creating personal views
- Getting the most out of document workspaces