Join Mark Abdelnour for an in-depth discussion in this video Opening SharePoint, part of Managing Documents with SharePoint 2013.
SharePoint is a browser-based web platform. Now, that's fancy talk for SharePoint works on the web. Unlike Microsoft Word or Excel, SharePoint is not installed on your laptop or desktop. It's a website that you access through your web browser like Internet Explorer. So to open and launch SharePoint 2013, you'll most likely receive a launch email from your organization. It'll contain a link and all you have to do is click on it to launch the site.
This is an example of a Sharepoint 2013 site where we've created a fictitious company by the name of Explore California. And we're going to use it as an example throughout this title. So the first thing I typically like to do when I launch a site for the first time, especially a SharePoint 2013 site like this one, is to create a bookmark or a favorite. Now to do that in your browser, you simply go up to just below the back button. There's a little yellow star with a green arrow. When I click on that link, it adds it right to the Favorites bar.
So now that we have a handy link that'll take us right to the site much easier than having to go back and access emails, let's look at the user interface. So here as I mentioned earlier is the Explorer California Sales homepage, and it's their SharePoint site. Let's point out a couple of things. First, over here on the right. This is your keyword search box. Here you would type in any type of term that you're looking for here within the site and click the magnifying glass here, and now it'll activate or initiate the search.
Keep in mind when searching using SharePoint's powerful and robust search capabilities, you're actually not only searching the file name or title of the actual file, but you're also looking inside the documents themselves. So if the word you're looking for is strategy, for example, it'll find all the files with the file name containing strategy, but it'll also look inside a PowerPoint file, Word file, Excel file for the word strategy. So the search results or search capability is very powerful in SharePoint 2013.
Another area that I like to point out is right up here where you currently see Browse and Page. These are tabs, and if I click on the Page tab, you'll notice all sorts of buttons or tools that appear. This is called the Office Ribbon Bar and you've seen this before in Microsoft Office products like Word, Powerpoint, and Excel. These tools change depending on what you're doing on the site. So in effect, they follow you as you work, bringing you the tools that you need when you need them.
I'm going to click back on the default tab, which was Browse, and let's look here at this Left Navigation. So what you see here where you see Home, Administration, Presentations, this entire area here is called the Left Navigation, or as SharePoint calls it, the Quick Launch. The Quick Launch is a series of important links that allows you to navigate quickly to sites and libraries within your entire SharePoint site. So here we are on the Sales team site, and within it, we have a number of links in the Quick Launch, the first being Administration.
If I click on Administration, this takes us into something called a Document Library. A Document Library is much like a folder in that it's a container and it contains like information. So in this case, these are all files that have some sort of administration-type theme to them. Within this library are a number of files of different file types. For example, PowerPoint files, Word files, PDF, we also have an Excel file. You'll be hard pressed to find file formats that SharePoint 2013 does not support.
So with this information under our belt, let's move on and look at how you navigate on a SharePoint 2013 site.
- Name three advantages of using SharePoint instead of shared network drives.
- List three navigation tools used in SharePoint.
- Arrange files in a document library.
- Modify documents using check-out and check-in processes.
- Identify changes to files with SharePoint's version history feature.
- Summarize the different views in SharePoint.
- Describe the purposes of the five main apps available in SharePoint.