In this video, learn how to navigate SharePoint 2019. Each SharePoint site includes navigation features. The Quick Launch navigation menu on the left in team sites, and on the top in communication sites, is used to navigate to lists and pages within a site. Some sites also include a top navigation menu that is typically used to navigate between sites in SharePoint. The app launcher, also known as the waffle, on the title bar is used to navigate to other apps including OneDrive.
- [Instructor] If you've ever worked with Office 365, you may be familiar with this. This page is called SharePoint home. This is an aggregation of news from different SharePoint sites, and sites that you have chosen to follow, perhaps initially sites that someone in your organization has decided that you should follow. The interface here is very simple. We have tiles that have information on them, and so for example, if I wanted to go to the KinetEco team site, I could come click this link on this tile, KinetEco Team Site.
KinetEco Team Site. If I want to go to the manufacturing site, I could click this link. But in SharePoint 2019, links are very granular. For example, there's more than one link on this news tile. There's a link to the site that it lives on, right here, and if I point to that and click, it will take me to the KinetEco team site. If I point to the title of the story here, it will take me directly to that news post. It will be in the KinetEco team site, but it will take me to the post, not the site as a whole.
take me to the post, not the site as a whole. And actually this is a link to me, down here. It simply provides information. It doesn't take me anywhere. Any information it provides is information we already have. Other features of the home site include the search box in the upper left hand corner that searches throughout SharePoint and immediately to the right of that, a button that allows us to create a new site. And to the the right, a button that, if you have appropriate permissions will allow you to create sites.
To the left, and above the search box, we have the app launcher or waffle. If I click, it shows me the apps that have been pinned here by my organization. These are the three default apps. SharePoint, which is where we are now. OneDrive, which is a part of SharePoint for storage of your own files. And then finally the Newsfeed, which in SharePoint 2019 is largely a read newsfeed, many organizations have substituted something like Yammer for this particular newsfeed.
And so you may not have a Newsfeed but have Yammer instead. If you click the All apps link it will take you to a page that will show you all the apps you have that your organization is providing for you that are accessible through the waffle. To the right of the waffle, we have a title bar for SharePoint. That's all this is. If I point to it, it's simply SharePoint. However, to the right of that, we have another one that looks identical but is actually the link that will always bring us back to this page, SharePoint home.
to this page, SharePoint home. On the right hand side, I have a settings button and it will allow me to see information about this site. This list is longer on some other sites, here I can simply see site contents. And if I click, it will show me all of the different items that are available in this site. There are again is, for example my Newsfeed, here's my recycle bin. This site has a picture library for user photos, interesting things, but nothing I really care about right now. I'm going to go back to SharePoint home.
To the right of the settings gear button, I have a help button, and then to the right of that, another button that has my name on it that allows me to have access to my profile and also allows me to log out, something that I would do if I were opening this site for example in a hotel lobby and I was done working with it. I would want to sign out from this site. It's something that I rarely do on my own computer where I log in and out of a network. Let's now go to that KinetEco team site. Again, this link will take me there, so I'm simply going to use it, it's easy to get to.
so I'm simply going to use it, it's easy to get to. And this is my KinetEco team site. This site has a search box, just like our other site did, but this search box's scope is simply this site, not all of SharePoint, so when I search on this site, I won't get results from the manufacturing site, only from the KinetEco team site. And within SharePoint, whenever you search, you will only have search results for items that you have permission to see. There are other sites that don't show up in search results and which I can't follow because they're sites I don't have permission to.
sites I don't have permission to. Below this search box, we have an area called the Quick Launch. This is for navigation within this site and it typically appears on the left hand side. This brings me back to this homepage, not to SharePoint home. The link to SharePoint home is at the top in the application bar. This takes me to the documents library for this particular site, to pages for this site, which is where we keep items like news. This site has a calendar, if I click here, we can quickly go to the calendar and see if there are events that we want to view.
if there are events that we want to view. And again, I can always come back, I can use Quick Launch to go back as well, by clicking Home, it will bring me to the homepage of this site. In previous versions of SharePoint On-Premises, sites were arranged in hierarchies. The recommendation by Microsoft now is not to create as many sub-sites. The modern SharePoint experience uses site collections rather than individual sites as much, but this site does have a sub-site, which we'll be visiting later.
But I can open this up, it's a small menu, this downward pointing arrow, it will show me that sub-site. Then I have access to site contents, which is also available to me on this site's settings button, right here. The site's recycle bin, and because I have ownership permission to this site, the ability to edit the Quick Launch. This site also has tab navigation at the top, above the KinetEco logo, we see Home. Home is going to take us to the home site, and that's this site, so this is different than SharePoint home, this is KinetEco's primary site.
than SharePoint home, this is KinetEco's primary site. So when someone is added to KinetEco, this is automatically made a favorite in their browser so they can get here. This is where the all staff calendar is, this is where all staff news is posted and so on. To the right is a link to be able to go to a particular site, Panel Mounting Design. And this has been added to the tab navigation. In SharePoint, normally, a navigation within a site is on a Quick Launch which in team sites appear on the left, and if you see navigation at the top on a team site, then that's normally navigation to other sites, other SharePoint sites, not within this site.
not within this site. However, in the next movie, I'll show you some sites that have intra-site navigation at the top of the page. So just because it's at the top, doesn't mean that it's only for navigation to other sites. But it is in this case. On the right hand side, we have to other buttons. One is for following a site and that makes sure that this site gets placed on the SharePoint home site, and the ability to share a site, to invite someone else to participate in this site.
someone else to participate in this site. If I want to stop following a site and remove it then from my SharePoint homepage, I simply click, and notice now it says not following. I can point to it and click and we will be following this site again. This is how we navigate within SharePoint. From site to site through SharePoint home, it is the primary method, although you may be using tab navigation to navigate from one site to another. And within a site, using the Quick Launch on the left hand side.
Launch on the left hand side. One more thing before we leave, this site is more than a page long because we have a scroll bar on the right hand side, that's only going to appear if there's a reason to scroll. So as I scroll down, you'll note that on the homepage of this site below the news, we have recent activities. And All Staff Calendar was added, a document was added to library, and then the ability to make comments. These comments usually relate to the news of the site. So if I wanted to add a comment, I can do so, and then I can click Post.
So they had, with modern team sites, all of the sites have a social aspect built in by default on the homepage.
- Define SharePoint.
- Recall what level to set permissions when setting up security groups.
- Recall the limitations of opening a document in the Online version of SharePoint.
- Explain how to upload a folder from your documents folder to your SharePoint team site.
- Name the default that has been removed from SharePoint 2019 that limits document editing to one user at a time.
- Explain how to share a particular document on your team site.