In this video, review OneDrive app settings, including choosing folders to sync and Unlink this PC.
- [Instructor] In Windows 10 the OneDrive desktop app for Windows is built into the operating system. And for older versions of Windows there's a desktop app that you can install. You need to know what versions of Windows the app supports, and how to configure and manage it to allow users to use OneDrive directly from their desktop. OneDrive is supported on a variety of systems. The app isn't supported on XP or Vista though if you've already installed the sync client on an older system such as Vista Service Pack Two, you can still use the app, but it will no longer receive updates.
If you want to see the detailed OneDrive system requirements visit the link on the slide. During the initial setup of a Windows 10 PC Windows will configure the OneDrive app to use your Microsoft account, and enable OneDrive. The OneDrive background service will be configured to start automatically, and there will be a OneDrive location shown in File Explorer. The OneDrive background service will be configured to start automatically, and there will be a OneDrive location shown in File Explorer as a location to save files.
There are a number of settings in the app that you can configure to tailor OneDrive for your own needs. The most commonly used settings include whether OneDrive starts automatically when you start your device, whether the remote Fetch feature is allowed, which folders you wish to sync down to the device, a link to purchase more storage, and also to check the amount of storage that you have available, and to unlink or remove a Microsoft account from using OneDrive on your PC. There are other settings for auto saving, and how OneDrive works with Office which you should also explore.
Let's drop onto our demo PC, and take a look at the initial configuration of OneDrive and the OneDrive for Business app, and also some of the settings that we can modify. I have a shared PC which I want to loan to Jordan Miller. He wants to access his OneDrive files on the laptop. Jordan has signed into the PC using his Microsoft account. To configure OneDrive, I'll click on the OneDrive icon in the notification area of the taskbar. On the first run the Setup OneDrive Wizard appears.
I'll ask Jordan to enter his Microsoft account email address and credentials, and click Sign In. Notice on this page the OneDrive local storage location is shown. We can modify this if you wish. For example, for extra security on a laptop, you could keep your OneDrive data on an encrypted drive. I'll click next. On the next screen we can choose which files stored in OneDrive we want to sync to our local machine. I'll click next.
Bear in mind there may be a large amount of storage in the Cloud, and you should select only the files that you want to sync down to the local machine. And we can see in the bottom right hand corner the synchronization taking place. I'll click the OneDrive icon, and we can see that files have been downloaded to my OneDrive. If I click the folder icon, and File Explorer will open at my OneDrive location. We can see that each file has been marked with a green tick. This indicates that the file has been synced locally.
If we hover over the OneDrive icon in the notification area we can see that OneDrive is also up to date. Let's make a copy of this file, and see it synchronize back to OneDrive in the Cloud. We can see the icon has changed. Let's now take a look at the settings in OneDrive. I'll click the OneDrive icon, and then click the cog in the top right-hand corner on the Settings tab, and enable the Fetch feature by checking the box. On the Account tab we can see the amount of storage being used by our OneDrive account.
You can only sync one personal OneDrive account on a PC, but you can add an additional OneDrive for Business account. Let's do that now to show you how Windows differentiates between them in the interface. On the Account tab I'll click Add an account. I'll add Jordan's business account, and then ask Jordan to enter his credentials, and click Sign In. I'll then follow the Initial Configuration Wizard, and click Next, and then decide which files I want to sync locally to this PC.
I'll click Next. I'll click the link and open the OneDrive folder. We can see in the bottom right hand corner the sync process is taking place, and also notice that the OneDrive icon is blue for the business account, and white for the personal account. We can see in File Explorer we have a OneDrive personal account, and a OneDrive for Business account. We can see the company name in File Explorer. I'll open both settings dialog boxes side by side, and you'll see that there are some differences in the apps.
On the Account tab we can see the name associated with the OneDrive account. On the left hand side we have the personal OneDrive, and on the right hand side we have the OneDrive for Business account for Jordan in his workplace. We can see the storage account used. On the left hand side notice the link to add more storage, but this is missing on the right hand side. I'll click the Settings tab. Notice in the personal version of OneDrive we can add the Fetch feature, but in the Business version this is not available.
Notice there's no autosave on the right hand side. The Network tab is the same, and so is the Office. And if we click the About tab we can see that the build version is the same for both apps. If I right-click the blue OneDrive icon in the notification area there's also the ability to pause the sync engine for two, eight, or 24 hours, and also the ability to report a problem to the OneDrive team. These features are not available in the personal version of OneDrive.
To finish this demo I want to unlink the personal account from this PC. On the left hand side I'll click the Account tab, and then click Unlink this PC, and confirm. Immediately in File Explorer the OneDrive location is removed, and the OneDrive initial configuration page is displayed. Notice in the notification area that the OneDrive personal app is now grayed out. To complete this process we should restart the PC. Notice after rebooting the machine the OneDrive personal icon is removed from the right hand corner.
If we open File Explorer, and navigate to where the OneDrive personal files were stored we can see that the files have not been deleted even though the account has been unlinked. This is by design, and you should manually remove the local copy of the files if they're no longer required. This is especially pertinent on a shared device.
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